Payroll)

Strive Pharmacy•Alachua, FL

7d•$55,000 - $65,000•Onsite

About The Position

Strive Pharmacy is hiring a full-time, on-site Accounting Specialist in Alachua, Florida. The position manages vendor payments, customer billing and collections, and bi-weekly payroll for a regulated sterile manufacturing operation. It also supports compliance, audits, month-end close, and ad hoc finance projects. The schedule is Monday through Friday on the day shift, with occasional overtime around payroll and month-end or year-end close. The stated annual salary range is $55,000–$65,000. The role requires adherence to cGMP and good documentation practices, along with applicable approval limits and segregation-of-duties controls. The work environment involves regular sitting, standing, and computer use, with occasional lifting. The posting also describes exposure-control requirements for personnel weighing, compounding, or packaging Schedule III hormones and other potent compounds, including specialized PPE, respirator medical clearance and fit-testing, and ongoing medical monitoring.

Requirements

3–5 years of progressive experience in accounts payable and payroll processing, including basic accounts receivable.
Associate degree in accounting, finance, or business, or equivalent experience.
Working knowledge of three-way matching, payroll tax rules, and GL coding.
Proficiency in Excel and a full-featured ERP system.
Strong attention to detail and confidentiality, clear written and verbal communication, and ability to meet strict payroll and payment deadlines.
Comply with exposure limits and NIOSH hazardous drug protocols when weighing, compounding, or packaging Schedule III hormones and other potent endocrine-disrupting compounds.
Wear required specialized PPE, including respirators and full-body protective suits, for extended periods; be medically cleared to wear a respirator and pass standard fit-testing before handling active pharmaceutical ingredients.
Comply with ongoing medical monitoring, including baseline and periodic hormone level testing.

Nice To Haves

Bachelor's degree preferred.
Experience in manufacturing, ideally pharmaceutical, 503B outsourcing, or other FDA-regulated operations.
Hands-on experience with QAD ERP, including AP, purchasing, and general ledger modules.
Familiarity with cGMP and good documentation practices.
Experience with a payroll platform such as ADP, Paycom, or Paylocity.
CPP (Certified Payroll Professional) or FPC certification, or progress toward one.

Responsibilities

Process vendor invoices using three-way matching, code transactions to the correct GL, cost center, and inventory accounts, and run weekly ACH, check, and wire payment batches.
Reconcile vendor statements, resolve price and quantity discrepancies, maintain vendor records, and prepare accruals, AP aging, and 1099 data.
Generate customer invoices from shipped orders, verify pricing and terms, post and apply customer payments, monitor AR aging, send reminders, and escalate delinquent accounts to the Controller.
Prepare credit memos and refunds according to policy and reconcile the AR sub-ledger and deposits to the GL.
Process bi-weekly payroll, including overtime, shift differentials, PTO, and new-hire and termination changes.
Audit time and attendance; reconcile payroll registers and tax deposits to the GL; and handle benefit deductions and garnishments.
Complete quarterly and year-end filings, including Form 941, Florida reemployment tax, and W-2s; respond to pay questions and maintain confidential records.
Follow cGMP and good documentation practices for AP, AR, and payroll records, and maintain segregation of duties and approval limits.
Support internal and external audits, month-end close, and ad hoc finance projects.

Benefits

Employer-paid healthcare coverage, effective the first day of the month following the hire date.
Free Strive compounded medications for employees based on a valid patient-specific prescription from a licensed healthcare provider.
Paid time off.
Sick time.
FSA and HSA options.
Parental leave.
401(k) with employer matching.
Life insurance.
Vision and dental insurance.
Veterinary insurance.