AR/ Accounting Specialist - Portage, IN

SMS Mill Services, LLC. • Portage, IN

13d

About The Position

SMS Mill Services, LLC is seeking a highly skilled, detail-oriented, and results-driven Accounting Specialist to support its finance team. The role supports accurate financial records and timely month-end close activities, accounts receivable billing, cash application, collections support, account reconciliations, and general ledger maintenance. It provides cross-functional support to accounting and accounts receivable, helping ensure invoices are accurate and timely, cash receipts are properly recorded, customer balances are monitored, and accounting records are complete and properly supported in accordance with U.S. GAAP, company policies, and internal control requirements.

The position works in a professional office environment and uses electronic and other company resources to complete its work. Travel to supplier and/or internal customer locations may be required. The role also communicates with finance colleagues, operations teams, customers, vendors, and other stakeholders, and supports reporting, audits, process improvements, and special projects.

Requirements

• Associate degree in Accounting, Finance, Business, or a related field.
• Understanding of general ledger accounting, accounts receivable processes, reconciliations, journal entries, cash receipts, and month-end close activities.
• Intermediate Excel skills, including formulas, pivot tables, lookups, reconciliations, and supporting schedules.
• Strong attention to detail and ability to review transactions, identify discrepancies, research issues, and prepare clear supporting documentation.
• Ability to manage multiple priorities, meet deadlines, follow through on assigned tasks, and maintain accuracy in a fast-paced environment.
• Strong analytical, problem-solving, verbal, and written communication skills, and ability to work effectively with finance, operations, customers, vendors, and external stakeholders.
• Ability to review account activity, support lender or management reporting requests, and prepare organized documentation for review and approval.

Nice To Haves

• Bachelor’s degree.
• Prior experience in accounting, accounts receivable, billing, cash application, collections support, general ledger accounting, or related finance functions.
• Experience with ERP, accounting, billing, or reporting systems.
• Experience with JD Edwards, Mayer, Coupa, ReportsNow, Power BI, or similar systems.

Responsibilities

• Prepare and post journal entries, accruals, reclasses, cash receipts entries, unbilled revenue entries, and other accounting entries for month-end, quarter-end, and year-end close.
• Perform monthly balance sheet account reconciliations, including accounts receivable, unapplied cash, cash receipts, revenue-related accounts, and other assigned general ledger accounts.
• Maintain general ledger records by recording, verifying, reconciling, and analyzing accounting transactions.
• Perform accounts receivable billing activities, reviewing billing support, confirming pricing, validating shipment and ticket information against contracts, and ensuring invoices are issued accurately and timely.
• Support month-end accounts receivable close activities by reviewing unbilled activity, confirming revenue-related transactions are posted in the correct period, and assisting with billing completion within close deadlines.
• Work with site administrators, operations teams, and internal stakeholders to resolve pricing, shipment, ticket, customer billing, and other issues that could delay billing or cash collection.
• Process, record, and reconcile cash receipts, apply customer payments, research unapplied cash, and support accurate customer account balances.
• Monitor accounts receivable balances, past-due invoices, and collection status; assist with follow-up on outstanding balances and preparation of collection reporting.
• Research customer account payment history, invoice questions, deductions, short payments, credits, disputes, and reconciliations.
• Prepare AR aging and collection reports, customer account analyses, and documentation for management review, bank reporting, audit requests, and borrowing base certificate support.
• Use company systems and reporting tools, including JD Edwards, Mayer, Sage, Coupa, ReportsNow, Power BI, and Excel, to process transactions, research activity, reconcile balances, and prepare reports.
• Perform customer portal activities as needed, including uploading invoices, reviewing portal status, confirming acceptance of loads or billing data, and resolving portal-related billing issues.
• Support accounting and reconciliation for the company credit card program, ensuring transactions are supported, coded, approved, and recorded.
• Coordinate with finance team members to resolve accounting questions, accounts receivable issues, process gaps, and business concerns.
• Assist with fixed asset accounting, including additions, disposals, depreciation entries, reconciliations, and related reporting.
• Assist with financial statements, schedules, reports, and analyses for management review and business reporting.
• Support external audits, bank audits, and internal control activities by preparing schedules, gathering supporting documentation, and responding to information requests.
• Communicate with internal departments, operations teams, customers, vendors, and other stakeholders to research transactions, resolve questions, and obtain supporting documentation.
• Assist with process improvements, special projects, ad hoc reporting, automation opportunities, and workflow enhancements.

Benefits

• Comprehensive compensation package commensurate with experience, including bonuses.
• Medical, dental, vision, and company-paid life insurance offered on day one.
• 401(k) with 4% matching, 100% vested as of the first contribution.
• Paid holidays.
• Four weeks of paid vacation.
• Opportunity to grow within the operational organization.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree