Accounting/Payroll Assistant

LEAL VINEYARDS•San Jose, CA

2d•$25 - $25•Onsite

About The Position

The Accounting/Payroll Assistant supports the Léal hospitality group’s operations by providing administrative, clerical, accounting, and payroll assistance. The role works with finance, HR and payroll, operations, food and beverage teams, and management across the company’s properties. Duties include employee communications, timekeeping and payroll preparation, tip pool and point-of-sale maintenance, event and catering coordination, invoice processing, customer service, and general accounting tasks. The position also supports accounts receivable and payable, deposits, account reconciliations, vendor setup, and proper transaction coding. Payroll-related work includes calculating certified payroll hours and maintaining compliance with prevailing wage and wage-and-hour requirements, including applicable government contract requirements. The position is based on company premises in Morgan Hill, California, and may occasionally require travel to other portfolio locations, including beginning a shift at a different property.

Requirements

Previous administrative and accounting/payroll experience is preferred.
Valid California driver license and a safe and satisfactory driving record.
Ability to travel occasionally to other locations within the portfolio, including starting a shift at different properties.
Excellent communication skills and ability to work independently and collaboratively in cross-functional teams, with or without supervision.
Attention to detail and a high degree of accuracy.
Exceptional written and verbal communication skills and positive interpersonal skills.
Ability to maintain a professional appearance and adhere to the department dress code.
Superior hospitality, organizational, and customer service skills.
Ability to work effectively with internal and external customers, exercise patience, tact, and diplomacy, collect accurate information, and resolve conflicts.
Ability to work cohesively with coworkers as part of a team.
Ability to practice safe working habits and take appropriate breaks and lunch periods in a timely manner.
Ability to work under pressure, remain calm, and use good judgment to resolve problems.
Ability to work on company premises; this is not a remote position.
Ability to work Monday through Friday, 9:00 a.m. to 5:00 p.m.

Nice To Haves

Bilingual in English and Spanish.

Responsibilities

Provide administrative and clerical support to the Director of Finance, Director of HR & Payroll, COO, and other staff as needed.
Provide administrative and clerical support to food and beverage operations.
Handle confidential administrative duties requiring initiative and sound decision-making.
Communicate with employees about pending issues, including expiring food handler and responsible beverage serving certificates and work permits.
Assist with employee time punches in Paycom and prepare for payroll processing.
Manage or provide backup for restaurant tip pool spreadsheets.
Maintain Toast POS, including updates, menu changes, and adding or removing users.
Support workflows and communication among departments for banquets, special events, menus, and outside catering.
Assist with catering transfers to outlets.
Assist with restaurant opening and bank drops as needed.
Assist with culinary ordering and inventory.
Create staff training programs and standard operating procedures, with a focus on back-of-house operations.
Process and code invoices for timely submission to Accounting.
Answer phones, take messages, respond to emails, and handle customer inquiries professionally and promptly.
Update and maintain event information through Aisle Planner and the Honey Do spreadsheet as needed.
Help management keep event calendars current.
Complete assigned projects on time and communicate clearly about deadlines and workload.
Perform other tasks or projects requested by management.
Collect restaurant deposits, deposit customer checks, and apply payments to customer invoices.
Run accounts receivable aging reports, contact customers about overpayments or short payments, and manage collection of past-due accounts.
Create credits, adjustments, and invoices.
Reconcile bank and credit card accounts and make bank deposits as needed.
Enter and pay bills, create invoices, receive payments, and prepare sales receipts.
Code transactions to appropriate accounts, considering how expenses and categories are taxed.
Set up vendors for 1099 processing and post transactions appropriately.
Calculate certified payroll hours and maintain compliance with labor and prevailing wage requirements.
Monitor federal, state, and local prevailing wage and wage-and-hour requirements.
Maintain audit-ready documentation and support internal, customer, and agency inquiries or reviews.