Payroll & Accounting Associate

St. Louis Symphony Orchestra•St. Louis, MO

About The Position

The St. Louis Symphony Orchestra is seeking a detail-oriented, collaborative, and service-minded Payroll & Accounting Associate to join its Finance team. This hands-on role is responsible for payroll, accounts payable, and accounts receivable. It supports staff, musicians, artists, and contractors, with accuracy, timeliness, confidentiality, and strong customer service as essential priorities. The position also contributes to financial systems implementation, process documentation, internal controls, and continuous improvement.

Responsibilities

Process payroll accurately and on schedule using Paylocity Payroll.
Review timesheets, payroll inputs, deductions, employee changes, and other information for completeness and accuracy.
Partner with managers and team members to resolve timesheet and payroll questions.
Train new team members and managers on payroll submissions, timesheet procedures, deadlines, and related processes.
Perform payroll reconciliations and assist with payroll reporting, tax filings, year-end activities, and audits.
Review and maintain 1099, 1042, and 945 artist and contractor information, including contract terms, rates, dates, and payment requirements.
Ensure artists and contractors are paid accurately and on time in accordance with their contracts.
Work with internal teams to resolve discrepancies or obtain missing information before payments are due.
Support payroll and payment processing for the IATSE-represented stagehand team, ensuring compliance and consistency with applicable union agreements and contract terms.
Maintain organized documentation supporting artist, contractor, and union payments.
Manage accounts payable from invoice receipt through payment.
Review invoices for accuracy, approvals, coding, and supporting documentation.
Process vendor payments and maintain accurate vendor records.
Reconcile vendor statements and research and resolve discrepancies.
Respond professionally and service-mindedly to vendor and internal department questions.
Assist with 1099 reporting, month-end close, reconciliations, audits, and other finance activities.
Train new team members on accounts payable processes, procedures, and systems.
Manage accounts receivable from invoice creation through receipt.
Review invoices for accuracy and appropriate coding.
Process customer payments and maintain accurate customer records.
Send dunning notifications as necessary.
Respond professionally and service-mindedly to customer and internal department questions.
Train new team members on invoicing processes, procedures, and systems.
Use financial systems to maintain accurate and efficient processes.
Support implementation and adoption of new financial systems and processes.
Identify opportunities to simplify workflows, reduce manual work, improve accuracy, and strengthen internal controls.
Document procedures and create clear, easy-to-follow resources for staff.
Participate in system testing, process improvements, and other Finance initiatives.