Accounting Payroll Coordinator

Monterey Mushrooms•Houston, TX

About The Position

The Accounting Payroll Coordinator assists the Accounting Manager with daily accounting functions, including payroll, accounts payable, accounts receivable, ledger maintenance, and journal entries. The role maintains the integrity of accounting records by ensuring staff comply with organizational accounting policies and procedures. The position is based in Houston, Texas, and generally follows a Monday-through-Friday, 8 a.m. to 5 p.m. schedule, with occasional evening and weekend hours. The coordinator maintains and processes payroll data, supports payroll and tax compliance, handles payroll inquiries, and performs a range of accounting tasks such as billing, cash receipts, accounts payable processing, ledger reconciliation, journal entries, and monthly accrual preparation. The position requires at least three years of payroll or accounting experience. An associate degree, preferably in Accounting, and/or payroll or accounting certification is required.

Requirements

Associate degree, preferably in Accounting, and/or certification in Payroll or Accounting.
Minimum of three years of experience in Payroll or Accounting.
Knowledge of payroll and tax requirements, including multi-state payroll experience, processes, controls, and best practices.
Working knowledge of FLSA and state and local laws and regulations governing payment, taxation, and reporting of wages.
Intermediate to advanced Excel knowledge, including pivot tables and look-ups.
Knowledge of administrative and clerical procedures.
Disciplined organizational skills.
Effective communication in formal and informal settings.
Time management skills and adaptability to changing priorities.

Nice To Haves

Five or more years of progressive experience in Payroll or Accounting.
Three to five years of progressive experience in Accounts Payable/Accounts Receivable.

Responsibilities

Maintain, review, and process payroll data to meet payroll deadlines.
Coordinate personal time-off hours with Human Resources.
Compile driver time records by pay type for entry into the payroll system.
Maintain employee deductions and reimbursements, and calculate overtime pay.
Review weekly payroll for exceptions to pay rules and audit practices.
Maintain employee confidentiality and protect payroll operations.
Research data and verify the accuracy of payroll documentation needed for processing.
Receive and respond to pay-related inquiries from employees and outside agencies using discretion and effective oral and written communication.
Assist with completing monthly billing accurately and on time.
Handle cash receipts and post payments to customer accounts.
Coordinate management approval for accounts payable processing and communicate with vendors to verify charges and ensure timely payments.
Review and enter daily accounts payable invoices into the system and process check runs.
Review and reconcile ledgers and journal entries for accuracy.
Prepare monthly accruals for the Accounting Manager.
Verify the accuracy of financial or transaction data.
Perform other duties and responsibilities as assigned.