Payroll Accounting Analyst
About The Position
The Payroll Accounting Analyst is responsible for accurately processing multi-state payrolls and completing payroll-related accounting activities in a timely and compliant manner. The role serves as a liaison between Payroll, Accounting, Finance, and Human Resources to support accurate employee compensation and financial reporting. The position combines hands-on payroll processing with payroll accounting responsibilities. The role processes semi-monthly and bi-weekly payrolls for exempt and non-exempt employees across multiple states; calculates wages, benefits, and taxes; audits transactions for accuracy and regulatory compliance; maintains payroll records; and responds to employee payroll inquiries. It also prepares payroll journal entries, reconciles payroll accounts, supports accounting close and audits, and provides payroll reporting and analysis. The position works with cross-functional partners and supports improvements to payroll accuracy, compliance, and efficiency. The work environment is hybrid and involves regular use of payroll, accounting, and financial systems.
Requirements
- Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
- At least 2 years of payroll processing experience.
- Experience processing multi-state payrolls.
- Experience administering semi-monthly and bi-weekly payroll schedules for exempt and non-exempt employees.
- Experience with payroll accounting, including preparation of payroll-related journal entries, payroll tax entries, benefit entries, and account reconciliations.
- Strong understanding of payroll accounting principles.
- Proficiency with Microsoft Office Suite.
- Strong attention to detail, accuracy, and organizational skills.
- Strong analytical and problem-solving skills.
- Ability to maintain the confidentiality of sensitive employee and payroll information.
- Excellent communication and interpersonal skills.
- Ability to prioritize competing deadlines and manage multiple tasks effectively.
- Strong customer service mindset when supporting employees and business partners.
- Ability to work collaboratively across Payroll, Accounting, Finance, and Human Resources functions.
Nice To Haves
- Experience with ADP Workforce Now or other ADP payroll platforms.
- Experience supporting payroll audits and compliance reporting.
- Experience with the Oracle NetSuite accounting platform.
Responsibilities
- Process semi-monthly and bi-weekly payrolls for exempt and non-exempt employees across multiple states.
- Ensure accurate calculation of wages, benefits, and taxes.
- Audit payroll transactions for accuracy and compliance with federal, state, and local regulations.
- Maintain payroll records within the payroll system.
- Respond to employee inquiries regarding pay, taxes, deductions, and payroll-related issues.
- Collaborate with Finance on the accurate and timely calculation and payment of variable compensation plans.
- Prepare and post payroll-related journal entries, including wages, payroll taxes, benefits, and accruals.
- Reconcile payroll accounts and investigate discrepancies.
- Assist with monthly, quarterly, and year-end payroll account reconciliations.
- Support the accounting close process by providing payroll reports and analysis.
- Ensure payroll expenses are accurately recorded in the general ledger.
- Assist with internal and external audits by providing payroll documentation and support.
- Partner with Accounting, Finance, and Human Resources to ensure accurate payroll processing and reporting.
- Assist with payroll reporting and data analysis for management and finance leadership.
- Support process improvement initiatives to enhance payroll accuracy, compliance, and efficiency.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
