Payroll & Accounting Coordinator

Xccelerated Construction Unlimited•Granbury, TX

6d•Onsite

About The Position

Xccelerated Construction Unlimited is seeking a highly organized, detail-oriented Payroll & Accounting Coordinator to support payroll processing and daily accounting operations for oil and gas and construction activities. The position ensures accurate and timely payroll for field and office employees, maintains job cost records, processes vendor and subcontractor invoices, and supports financial reporting. The role requires experience in a construction, oilfield services, or industrial environment and an understanding of labor reporting, job costing, expense tracking, and strict payroll and accounting deadlines. The position processes weekly payroll, reviews time and field documentation, allocates labor costs, reconciles payroll accounts, and assists with tax reporting and year-end processing. It also supports accounts payable and receivable, invoice and subcontractor payment processing, job costing, reconciliations, month- and year-end close, audits, and financial reporting. The coordinator maintains organized job and vendor records and works with field supervisors, project managers, operations personnel, vendors, and subcontractors to resolve documentation gaps and discrepancies. Traveling will be essential. The role primarily works in an office setting and regularly communicates with field personnel and other internal and external partners. It requires independent work, accuracy, and management of recurring deadlines in a fast-paced oilfield and construction environment. Compensation is competitive and based on qualifications and experience.

Requirements

Five or more years of payroll and accounting experience is preferred.
Knowledge of payroll processing, timekeeping, accounts payable, and general accounting procedures.
Understanding of job costing, labor allocation, cost codes, and project-based accounting is preferred.
Familiarity with overtime calculations, payroll deductions, and applicable federal and state payroll requirements.
Proficiency in Microsoft Excel and accounting or payroll software.
Strong organizational skills and exceptional attention to detail.
Ability to manage competing priorities and meet weekly payroll and accounting deadlines.
Strong communication and problem-solving skills.
Ability to handle sensitive financial and employee information with discretion.

Nice To Haves

Experience reviewing field tickets, work orders, purchase orders, or subcontractor invoices.
Experience with QuickBooks, Sage, Foundation, Viewpoint, ADP, Paychex, or similar systems.
Experience processing weekly payroll for field employees.
Familiarity with construction job costing and project expense tracking.
Experience with certified payroll or prevailing wage reporting, when applicable.
Familiarity with subcontractor compliance documentation and customer billing requirements.
Experience supporting audits and month-end financial reporting.

Responsibilities

Process weekly payroll for field personnel, drivers, equipment operators, and office staff.
Review and verify employee timesheets, electronic time entries, daily field tickets, and supervisor-approved hours.
Record regular hours, overtime, per diem, travel time, bonuses, and other applicable pay items accurately.
Allocate labor hours and labor costs to the appropriate jobs, projects, work orders, cost codes, and departments.
Verify deductions, reimbursements, and payroll changes; reconcile payroll reports and payroll-related general ledger accounts.
Assist with payroll tax reporting, quarterly filings, year-end processing, and W-2 preparation.
Respond to employee and supervisor questions regarding payroll, timekeeping, and pay discrepancies while maintaining confidentiality.
Process vendor invoices, purchase orders, receipts, and payment requests, verifying documentation and approvals.
Code expenses to appropriate general ledger accounts, jobs, projects, and cost codes.
Assist with subcontractor invoice processing, payment tracking, and supporting documentation.
Maintain accurate accounts payable and accounts receivable records; reconcile credit cards and vendor statements.
Assist with month-end and year-end closing, job cost reviews, expense accruals, financial reporting, audits, and documentation requests.
Track job-related expenses, labor costs, equipment costs, and other project expenditures.
Research and resolve discrepancies between invoices, timecards, field tickets, and accounting records.
Maintain organized records for jobs, projects, work orders, purchase orders, and field service documentation.
Coordinate with field supervisors, project managers, operations personnel, vendors, and subcontractors to obtain missing or corrected documentation.
Monitor job cost accuracy and identify unusual labor or expense variances.
Support customer billing requirements, including required field tickets, backup documentation, and approval records.
Help ensure accounting and payroll documentation meets company policies, customer requirements, and applicable regulatory obligations.
Maintain current vendor and subcontractor records and required payment documentation.
Provide filing and administrative support.
Travel as required; the posting states that traveling will be essential.