Accounting & Operations Specialist

XANFAB INC•Burien, WA

8d•$65,000 - $85,000•Onsite

About The Position

Xanfab Space is an Electronics Manufacturing Service (EMS) provider based in SeaTac, Washington, specializing in space applications. The Accounting & Operations Specialist keeps the business side of the shop running accurately and on time. The role owns day-to-day bookkeeping, accounts receivable and payable, customer invoicing, and the upkeep of licenses, registrations, and office operations. It also partners with the Account Manager on requests for quote (RFQs) as needed, requiring confidence with numbers and customers. This is an on-site, office-based role.

Requirements

Associate or bachelor's degree in accounting or a related field, or equivalent experience.
At least 3 years of bookkeeping or accounts receivable/accounts payable experience, including invoicing, collections, and bank reconciliations.
Working knowledge of generally accepted accounting principles (GAAP).
Proficiency with QuickBooks and Microsoft Office, especially Excel.
Exceptional attention to detail and follow-through, and discretion when handling confidential financial information.
Strong written and verbal communication skills and comfort working with customers and vendors.
To conform to U.S. Government International Traffic in Arms Regulations (ITAR), must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

Nice To Haves

Experience in a manufacturing, electronics, or aerospace/defense environment.
Experience with quoting, job costing, or ERP/MES systems.
Familiarity with government registrations and filings for a small business.
Familiarity with AS9100 and/or ITAR-regulated environments.
Familiarity with some HR processes.

Responsibilities

Issue customer invoices against purchase orders and shipments, apply payments, track aging, and follow up on past-due accounts.
Process vendor invoices against purchase orders and receipts, manage payment schedules, and maintain vendor records, W-9s, and 1099 information.
Record transactions outside accounts receivable and accounts payable, reconcile bank and credit card statements monthly, support month-end close, and prepare basic financial reports for the CEO and outside accountant.
When needed, log incoming RFQs, gather cost and lead-time inputs from Engineering and Operations, prepare quotes, and track them to a decision.
Track renewals and prepare submissions for business licenses, government and customer registrations, and tax filings.
Manage office supplies, service accounts, and record retention.