Administrative Accounting & Operations Specialist

Interco • Edwardsville, IL

8d • Onsite

About The Position

Interco is hiring an Administrative Accounting & Operations Specialist to work on-site in its Edwardsville, Illinois office. The role connects the administrative and accounting processes supporting the company’s recycling and metals trading operations. It handles transactions from receipt of material through contract reconciliation and inventory/WMS entry, supplier settlement, accounting entry, and payment administration. Additional work includes accounts payable, ACH administration, recurring reporting, responding to supplier and customer inquiries, compliance documentation, and accurate recordkeeping. The specialist also keeps downstream documentation current and assists with procedures, workflow diagrams, process manuals, training materials, and workflow improvements.

The successful candidate is exceptionally organized and detail-oriented, can manage a high volume of transactions at different stages, and is comfortable working across multiple systems. They identify incomplete or inconsistent information, research discrepancies, and communicate with suppliers, customers, and internal teams to move transactions through completion. The position is on-site; remote work is not offered.

Requirements

• High school diploma or GED required.
• Exceptional attention to detail, organization, and accuracy, with the ability to handle a high volume of transactions.
• Strong problem-solving and communication skills, including the ability to research discrepancies and follow transactions through completion.
• Proficient with Microsoft Outlook, Word, and Excel and comfortable learning new software.

Nice To Haves

• Experience in accounting administration, accounts payable, or transaction processing preferred; similar administrative business experience will also be considered.
• Experience with QuickBooks or similar accounting software preferred.
• Familiarity with inventory, ERP, or warehouse management systems preferred.
• A college degree or equivalent relevant experience preferred.

Responsibilities

• Review receiving documentation for accuracy and completeness and process it through WMS entry, receiving logs, and final accounting.
• Track purchase contracts and apply material to available contracts in the proper sequence; update multi-shipment contracts, close completed contracts, and resolve contract and receiving discrepancies.
• Prepare and distribute supplier settlements, invoices, and recycling/destruction certificates.
• Process transaction documentation and corrections requested by suppliers, customers, and internal teams, with required supporting documentation.
• Transfer purchases into QuickBooks and review imports for accuracy and completeness; resolve exceptions and process credits, negatives, and freight adjustments.
• Match and enter vendor invoices for accounts payable.
• Process supplier ACH setup, independently verify banking information, retain verification records, and send payment confirmations as required.
• Complete domestic, export, and direct-ship trading transactions; obtain missing information and ensure required documentation is complete.
• Prepare and distribute recurring operational, purchasing, and trading reports, as well as customer, supplier, and management reports as required.
• Review daily transaction and position reports and follow up on outstanding items.
• Research and resolve supplier, customer, and internal questions involving weights, commodities, and pricing; address settlement, payment, and accounting issues and resolve transaction discrepancies with required photos and supporting documentation.
• Maintain shipping and proof-of-receipt records and keep downstream certificates, permits, and compliance files current.
• Prepare routine confidentiality agreements and other authorized business documentation and provide due-diligence documentation upon request.
• Keep electronic and physical records organized and accessible.
• Assist with workflow improvements, procedures, and training materials, and perform other related administrative and accounting duties as assigned.

Benefits

• 100% company-paid medical, dental, and vision coverage.
• 100% company-paid short-term and long-term disability coverage.
• Company-paid $25,000 life insurance policy.
• Accelerated paid vacation time.
• 401(k) with a generous company match after one year.
• Annual performance review and bonus.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED