Accounting and Administrative Specialist
About The Position
Eventus WholeHealth is seeking an Accounting and Administrative Specialist to support its Accounting and Administrative function with hands-on accounting activities and operational, administrative, and compliance support. The role is responsible for accounts payable processing, departmental organization, and vendor contract and compliance tracking. It supports Finance and Legal leadership by maintaining accurate, timely, and organized records for audits, compliance reviews, and internal reporting, and serves as a liaison between Accounting and other functional areas. The position also supports vendor administration, employee expense reimbursements and credit card reporting, provider travel and vehicle programs, and legal entity registrations and filings across multiple states. The role requires careful handling of financial and patient information, adherence to applicable laws and company policies, ethical conduct, complete documentation, participation in assigned training, and prompt reporting of compliance concerns, privacy violations, and incidents. Eventus WholeHealth describes itself as a mission-driven organization transforming healthcare delivery in skilled nursing and assisted living facilities through an integrated, evidence-based model. The company highlights AI-enabled innovation, interdisciplinary collaboration, and work that supports patient care, clinician experience, and facility partnerships.
Requirements
- Associate's degree in Accounting, Business Administration, Finance, or a related field preferred; alternatively, at least 3 years of related administrative experience is required.
- Adhere to Eventus WholeHealth's Code of Ethics and Business Conduct and perform duties with integrity and professionalism.
- Protect patient information in accordance with federal and state privacy laws and company policies and procedures.
Nice To Haves
- Experience with ERP or accounting systems such as Sage Intacct or similar.
- Experience with Bill.com.
- Experience with SAP Concur.
Responsibilities
- Process accounts payable invoices, ensuring appropriate approval, coding, and supporting documentation before payment.
- Maintain vendor master records, collect W-9 forms, and support 1099 reporting compliance.
- Process employee expense reimbursements and maintain company credit card expense reports; record related general ledger transactions and reconcile them to credit card statements.
- Administer provider travel and vehicle programs, including travel reimbursements, monthly travel allowances, travel mapping and scheduling, and vehicle maintenance tracking.
- Support Finance and Legal leadership by maintaining timely, accurate, and organized records for audits, compliance reviews, and internal reporting.
- Manage departmental correspondence, incoming and outgoing mail, filing, and electronic and physical document retention.
- Act as a liaison between Accounting and other functional areas to support communication and timely completion of requests.
- Assist with vendor contract administration, including logging, filing, and tracking vendor agreements and renewals.
- Maintain legal entities across multiple states, including required Secretary of State filings, entity registrations, and licensure.
- Assist the Accounts Payable Manager with vendor inquiries, payment research, and documentation of accounts payable and administrative processes.
- Follow applicable laws, regulations, standards, guidelines, and company policies and procedures, and remain informed of relevant changes.
- Promptly report non-compliant conduct or practices, unethical conduct or practices, patient privacy violations, and reportable incidents to the Chief Compliance and Risk Officer.
- Protect patient information and safeguard Eventus WholeHealth information, data, documentation, and records confidentially.
- Maintain accurate and complete documentation, participate in assigned training, and complete training by its deadline.
- Engage in regular risk assessments and work with a supervisor and the Chief Compliance and Risk Officer to mitigate identified risks.
Benefits
- No call and no weekends.
- Paid time off and paid holidays.
- Medical insurance, including HSA and FSA options.
- Dental and vision insurance.
- Employer-paid employee life insurance.
- Short-term and long-term disability options.
- Voluntary life and AD&D coverage.
- Employer 401(k) contributions.
- Fuel card for gas and car maintenance.
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What This Job Offers
Job Type
Full-time
Education Level
Associate degree
