Accounting & Administrative Specialist

Unitek Contracting Group•Pearl City, HI

4d•$25 - $29•Onsite

About The Position

Unitek Contracting Group, LLC is seeking an Accounting & Administrative Specialist to handle customer collections and accounts payable while providing general accounting, administrative, and human resources support. The role follows up on past-due accounts, processes invoices, maintains accurate records, and assists with hiring activities. The position supports the Controller and accounting team with reconciliations, spreadsheets, reports, and other assigned tasks. It also assists with recruiting and onboarding processes, coordinates required drug tests and physical examinations, tracks completion of requirements, and maintains confidential financial, applicant, and employee records. The specialist communicates with customers, vendors, employees, and internal teams to answer questions and resolve accounting and administrative issues. Unitek Contracting Group provides shared human resources, payroll, safety, accounting, and management services to its affiliated companies. The role supports multiple companies and works across different areas of the business. The position is full-time and in-person.

Requirements

High school diploma or equivalent.
Experience in accounts payable, accounts receivable, collections, bookkeeping, or a related accounting function.
Strong attention to detail, organization, and follow-through.
Good written and verbal communication skills.
Ability to manage competing priorities and meet deadlines.
Proficiency with Microsoft Office, particularly Outlook and Excel.
Ability to make collection calls and follow up consistently on overdue accounts.

Nice To Haves

Construction accounting experience, including contracts, change orders, retention, progress billings, or subcontractor invoicing.
Experience with accounting software; Timberline/Sage experience.
Experience using ADP or a similar HRIS system.
Experience supporting recruiting, hiring, or employee onboarding activities.

Responsibilities

Follow up consistently on past-due invoices, communicate with customers, help resolve billing and payment issues, document collection activity, and escalate seriously past-due or unresolved accounts.
Enter and code vendor and subcontractor invoices accurately, confirm required approvals, prepare payment documentation, and coordinate payment schedules with a supervisor.
Review vendor statements, research discrepancies, reconcile accounts, and maintain accurate accounting records.
Support the Controller and accounting team with account reconciliations, spreadsheets, reports, and other assigned accounting tasks.
Assist with hiring activities, including posting requisitions, reviewing and forwarding applications, scheduling interviews, and maintaining application files.
Coordinate required drug tests and physical examinations for new hires and employees subject to DOT and hazardous materials requirements.
Provide instructions, track completion, follow up on outstanding requirements, and notify the appropriate manager when required steps remain incomplete.
Maintain organized and confidential financial, applicant, and employee records.
Communicate with customers, vendors, employees, and internal teams to answer questions and resolve accounting and administrative issues.