Administrative Accounting & Operations Specialist

Interco•Edwardsville, IL

10d•$60,000 - $65,000•Onsite

About The Position

Interco is hiring an on-site Administrative Accounting & Operations Specialist for its Edwardsville, Illinois office. The position supports recycling and metals trading operations by coordinating administrative and accounting processes across transactions, from material receipt through contract reconciliation, inventory and WMS entry, supplier settlement, accounting entry, and payment administration. The role also handles accounts payable, ACH administration, recurring reporting, supplier and customer inquiries, compliance documentation, and recordkeeping. The specialist helps keep downstream documentation current and contributes to procedures, workflow diagrams, process manuals, training materials, and other workflow improvements. The position requires managing a high volume of transactions across multiple systems, identifying and researching incomplete or inconsistent information, and communicating with suppliers, customers, and internal teams to bring transactions to completion.

Requirements

High school diploma or GED.
Proficient with Microsoft Outlook, Word, and Excel, and comfortable learning new software.
Exceptional attention to detail, organization, and accuracy, with the ability to handle a high volume of transactions.
Strong problem-solving and communication skills, including the ability to research discrepancies and follow transactions through completion.

Nice To Haves

Experience in accounting administration, accounts payable, or transaction processing; similar administrative business experience will also be considered.
Experience with QuickBooks or similar accounting software.
Familiarity with inventory, ERP, or warehouse management systems.
A college degree or equivalent relevant experience.

Responsibilities

Review receiving documentation for accuracy and completeness, and process it through WMS entry, receiving logs, and final accounting.
Track purchase contracts and apply material to available contracts in the proper sequence; update multi-shipment contracts, close completed contracts, and resolve contract and receiving discrepancies.
Prepare and distribute supplier settlements, invoices, and recycling or destruction certificates.
Process transaction documentation and corrections requested by suppliers, customers, and internal teams, including required supporting documentation.
Transfer purchases into QuickBooks and review imports for accuracy and completeness; resolve exceptions and process credits, negatives, and freight adjustments.
Match and enter vendor invoices for accounts payable.
Process supplier ACH setup, independently verify banking information, retain verification records, and send payment confirmations as required.
Complete domestic, export, and direct-ship trading transactions; identify and obtain missing information and ensure required documentation is complete.
Prepare and distribute recurring operational, purchasing, and trading reports, as well as customer, supplier, and management reports as required.
Review daily transaction and position reports and follow up on outstanding items.
Research and resolve supplier, customer, and internal questions involving weights, commodities, and pricing; address settlement, payment, and accounting issues and resolve transaction discrepancies with required photos and supporting documentation.
Maintain shipping and proof-of-receipt records and keep downstream certificates, permits, and compliance files current.
Prepare routine confidentiality agreements and other authorized business documentation, and provide due-diligence documentation upon request.
Keep electronic and physical records organized and accessible.
Assist with workflow improvements, procedures, and training materials, and perform other related administrative and accounting duties as assigned.