Accounting & Office Manager

Heritage Building Maintenance•Des Moines, IA

2d•$50,000 - $60,000•Onsite

About The Position

The accounting assistant will provide direct support to the President & Head of Finance by owning the day-to-day accounting and office operations. This role requires someone who is detail-obsessed, self-directed, and intuitive enough to anticipate what's needed without being told twice. This position would catch errors before they become problems. They wouldn’t wait to be told what’s next. They take pride in a job done right.

Requirements

3+ years’ experience in bookkeeping, accounting support, or office administration
Strong proficiency in accounting software and Microsoft Office (especially Excel)
Exceptional attention to detail, not "good," exceptional
High work ethic and reliability; you show up and follow through
Ability to work independently, anticipate needs, and problem-solve without constant direction
Strong organization skills and ability to manage multiple priorities.
Discretion with confidential financial information
Clear communication skills
Must be 18 years of age or older.
Must be legally authorized to work within the United States.
High School Diploma or GED preferred.
Valid driver’s license is required.
Must be willing to submit to all criminal background check(s) required by company/clients.

Responsibilities

Prepare and process daily bank deposits; ensure records are accurate and reconciled to source documents
Manage accounts payable: verify invoices, enter bills, process payments, maintain vendor files
Manage accounts receivable: apply payments, monitor aging, follow up on outstanding balances
Generate and send invoices accurately and on schedule
Maintain organized financial files and records (digital and physical)
Manage office operations: vendor relationships, organization and general upkeep.
Handle general office clerical duties: mail, phones, filing, data entry
Communicate with vendors and customers to resolve billing or payment questions
Flag discrepancies or anything that looks "off" proactively
Support light administrative needs for leadership as they arise.