Accounting & Human Resources Clerk (9217)

The Salvation Army•Columbus, MS

About The Position

This position performs clerical work that supports the smooth operation of the Corps, including routine office, finance, and human resources paperwork. The Clerk processes paperwork between the Corps and Divisional Headquarters; maintains personnel and finance records; answers the telephone and provides general information about office operations; assists with Corps program preparation and setup; and oversees the Corps Christmas Kettle program. Finance duties include receiving income, copying checks, writing and sending thank-you letters, issuing subsidiary receipts, creating deposits, and forwarding deposit information to Divisional Headquarters finance according to policy. Human resources duties include preparing and maintaining personnel files and keeping files organized and accessible using established filing systems. General clerical duties include maintaining office records and reference materials; updating and indexing information and entering data into computer systems; locating information in office files; preparing and proofreading routine reports; and answering questions or addressing complaints in a courteous, tactful manner. The work is generally performed seated in a normal office environment, with occasional standing or walking and limited light lifting or carrying.

Requirements

High school diploma or GED.
One year of experience performing clerical work in an office environment, or an equivalent combination of training and experience that provides the required knowledge, skills, and abilities.
Ability to meet attendance requirements.
Ability to read, write, and communicate effectively in English.
Ability to perform routine mathematical computations.
Ability to type accurately and enter information into computers and databases.

Responsibilities

Perform clerical work necessary for the smooth operation of the Corps.
Type, scan, and file documents and process routine office, finance, and human resources paperwork.
Process HR and finance paperwork between the Corps and Divisional Headquarters.
Receive income, copy checks, write and send thank-you letters, issue subsidiary receipts, create deposits, and forward deposit information to Divisional Headquarters finance according to policy.
Prepare and maintain personnel files using established filing systems, including a bring-up filing system.
Maintain office records, reports, calendars, databases, journals, books, logs, and lists accurately and in a timely manner.
Update, post, and index information and enter data into computer systems to maintain office records.
Research office files to locate information for specific reports.
Prepare, compile, record, and proof routine reports and related information and statistics.
Answer telephone calls courteously and tactfully; greet and assist employees and visitors; provide information about The Salvation Army’s operations or services; and attempt to resolve complaints.
Assist with Corps program preparation and setup.
Oversee the Corps Christmas Kettle program.