Accounting Generalist

Durr Heavy Construction LLC•Harahan, LA

11d•$50,000 - $80,000

About The Position

The Accounting Generalist is primarily responsible for accurately and promptly executing the full accounts payable process, including invoice processing, vendor and subcontractor payments, job cost coding, account reconciliations, and meeting payment deadlines. The role also provides administrative support to the Accounting Department, Project Managers, and CFO through recordkeeping, document management, vendor communication, and special assignments. Additional accounting tasks may be assigned based on business needs. The position works primarily in a business office setting and uses a computer, phone, and standard office equipment. The employee regularly sits and may stand and walk during the workday. Outdoor weather exposure is not regular, and noise is usually quiet to moderate. Reasonable accommodations may be made to enable qualified individuals to perform the essential functions.

Requirements

Working knowledge of invoice controls, vendor reconciliations, payment processing, and basic accounting principles.
Proficiency in accounting systems and Microsoft Excel, Word, and Outlook.
Strong data accuracy and document organization skills.
Ability to prioritize high-volume work, meet deadlines, communicate effectively, and handle confidential information.

Nice To Haves

3–5 years of accounting or accounts payable experience preferred.
Construction accounting and job costing experience strongly preferred.
Related education preferred.

Responsibilities

Receive, review, scan, index, code, and enter vendor, subcontractor, material, trucking, and other invoices accurately and promptly.
Match invoices to purchase orders, delivery tickets, dray records, contracts, and other supporting documents, and obtain appropriate approvals.
Assign invoices to the correct project, job cost code, expense account, and general ledger account; research and correct coding discrepancies.
Prepare approved vendor and subcontractor payments, including checks and electronic or Comdata payments, according to company procedures.
Monitor invoice due dates, payment terms, available discounts, and recurring overhead bills.
Maintain vendor and subcontractor files, including W-9 forms, certificates of insurance, lien releases, and other required payment documentation.
Reconcile vendor statements, accounts payable aging, and related balances; investigate missing invoices, credits, duplicate charges, and payment differences.
Respond to vendor and subcontractor inquiries, resolve payment issues, and coordinate corrections with Project Managers and Operations.
Process employee expense reports and complex invoices in accordance with approval and documentation requirements.
Maintain accounts payable records and provide schedules and supporting documentation for month-end close, annual 1099 reporting, and audits.
Maintain orderly, accessible electronic and paper records for invoices, approvals, payments, vendor files, and subcontractor compliance documentation.
Track missing or expiring vendor documents and follow up to obtain complete records.
Coordinate with Project Managers, field personnel, and other departments to obtain approvals, verify charges, and resolve invoice or job documentation issues.
Handle routine vendor and internal correspondence, including invoice status, payment questions, and document requests.
Assist with data entry, spreadsheet maintenance, document preparation, filing, reporting, and general Accounting Department administration.
Provide administrative support to the CFO and assist with special projects and other assignments as needed.
Provide limited accounts receivable, payroll documentation, temporary labor reconciliation, or certified payroll support when requested.
Gather records for financial reporting, tax preparation, and internal or external audit requests.
Answer phones.