Part Time Accounting Clerk

Lancaster County Government•Lancaster, SC

About The Position

Under direct supervision, the part-time Accounting Clerk supports the Finance Department by performing accounting and administrative duties. The position applies standard accounting principles and works under the guidance of accounting staff and/or the Deputy Finance Director. Duties include reconciling local hospitality and accommodations taxes and assigned subsidiary ledger accounts, entering and scanning journal entries and accounts payable vouchers, processing invoices for grants and donations, compiling spreadsheets, handling Finance Department mail, assisting walk-in customers, and filing documents. The position reports to the Deputy Finance Director and is part-time, up to 30 hours per week.

Requirements

Knowledge of standard accounting principles.
Associate’s degree in business or accounting preferred.

Nice To Haves

Associate’s degree in business or accounting.

Responsibilities

Retrieve Finance Department mail from the mailroom and distribute it to appropriate staff; open assigned mail, including invoices and payments.
Review utility invoices, sort bills, prepare accounts payable spreadsheets, and ensure spreadsheet totals match supporting documentation.
Assist the Accounts Payable Analyst by entering vouchers into the financial software system, checking coding against provided information, and stamping invoices with the date paid.
Scan W-9 forms to the appropriate shared file and upload them to vendor files in the financial software system, ensuring the most up-to-date form is attached.
Reconcile assigned subsidiary ledger accounts to the general ledger under the guidance of accounting staff and/or the Deputy Finance Director; identify discrepancies and prepare corrective entries as required.
Assist accounting staff with journal entries by entering information into the financial software system, reconciling entries to supporting documentation, checking coding and debits and credits, and potentially posting entries to the general ledger.
File documents, including invoices, journal entries, W-9 forms, and Certificates of Insurance.
Reconcile cash receipt records for Local Accommodations Tax and Local Hospitality Tax; update spreadsheets for missing collections, inform accounting staff of discrepancies, and assist with taxpayer correspondence as required.
Process payment invoices for grants and donations.
Compile spreadsheets for accounts payable and fiscal analysts.
Assist walk-in customers with inquiries and perform associated administrative tasks.