Accounting Clerk (AP/AR) - Part-Time

ONX Winery•Paso Robles, CA

1d•Onsite

About The Position

The Accounting Clerk supports ONX Wines’ financial operations by processing accounts payable and accounts receivable transactions. Reporting to the Controller & HR Liaison, the role records vendor invoices, customer billing, payments, and deposits accurately and on time, with complete supporting documentation. As part of a small accounting team, the clerk helps maintain accurate and reliable financial records and follows the internal controls and quality standards established by the Controller. The position also supports bank reconciliations, daily cash and credit card balancing, and month-end, quarterly, and year-end closing activities. The part-time role is 16–18 hours per week. The employee must be available for a 4–6-hour shift on either Thursday or Friday; remaining hours can be scheduled flexibly during regular business hours according to availability. The position is based at 2910 Limestone Way, Paso Robles, California.

Requirements

Must be at least 21 years of age.
Working knowledge of basic accounting principles, including debits, credits, and general ledger coding.
Proficiency with accounting software and Microsoft Excel, including sorting, filtering, formulas, and basic reconciliations.
Strong attention to detail and accuracy with numbers.
Strong organizational and time-management skills and ability to meet recurring deadlines.
Ability to maintain confidentiality and handle sensitive financial information with discretion.
Ability to multitask and problem-solve in a busy, deadline-driven environment while maintaining enthusiasm and poise.
Strong work ethic and positive attitude.
Excellent written and verbal communication skills, including professional interaction with vendors and customers.
Reliable transportation.
Must be able to sit or stand for extended periods, perform repetitive keyboarding, use a computer monitor, and lift or carry up to 20 pounds.
Must be authorized to work in the United States without visa sponsorship.

Nice To Haves

High school diploma or equivalent; coursework in accounting, finance, or business.
Two years of experience in accounts payable, accounts receivable, or bookkeeping.
Associate degree in Accounting, Finance, Business Administration, or a related field.
Experience in the wine, hospitality, agriculture, or consumer packaged goods industries.
Experience reconciling point-of-sale, credit card, and wine club transactions.
Interest in wine and the Paso Robles wine community.

Responsibilities

Process vendor invoices, match them to purchase orders, and code expenses to the correct general ledger accounts.
Set up and maintain vendor records, including required tax and insurance documentation.
Prepare scheduled check runs and other vendor payments for Controller review and approval.
Monitor payables and resolve vendor inquiries, invoice discrepancies, and statement differences.
Maintain vendor tax information and assist with annual 1099 reporting.
Prepare customer invoices, record revenue, and set up and maintain customer accounts.
Apply customer payments, prepare bank deposits, monitor receivables, follow up on past-due balances, and resolve customer billing questions.
Balance prior-day cash, check, and credit card receipts.
Assist with daily bank reconciliations and research variances.
Record deposits and disbursements promptly and maintain appropriate supporting documentation.
Assist with month-end, quarterly, and year-end closing activities.
Prepare accounts payable and accounts receivable aging reports and supporting schedules.
Support external accountants’ requests related to tax preparation, financial reviews, and audits.
Follow accounting policies, procedures, and internal controls; maintain organized, complete, and confidential financial records.
Recommend improvements to accounts payable and receivable processes and support special projects or other accounting duties as assigned by the Controller.