Accounting Clerk (AP/AR) - Part-Time
About The Position
The Accounting Clerk supports ONX Wines’ financial operations by managing daily accounts payable and accounts receivable transactions. Reporting to the Controller, the role ensures vendor invoices, customer billing, payments, and deposits are recorded accurately, processed on time, and supported by complete documentation. As part of a small accounting team, the position helps maintain accurate and reliable financial records and supports bank reconciliations, cash and credit card balancing, and month-end, quarterly, and year-end close activities while following the Controller’s internal controls and quality standards. This part-time role is 16–18 hours per week. The employee must be available for a 4–6-hour shift on either Thursday or Friday; remaining hours can be scheduled flexibly during regular business hours according to the candidate’s availability. The position is located at 2910 Limestone Way, Paso Robles, California.
Requirements
- Must be at least 21 years of age.
- Working knowledge of basic accounting principles, including debits, credits, and general ledger coding.
- Proficiency with accounting software and Microsoft Excel, including sorting, filtering, formulas, and basic reconciliations.
- Strong attention to detail and accuracy with numbers.
- Strong organizational and time-management skills and ability to meet recurring deadlines.
- Ability to maintain confidentiality and handle sensitive financial information with discretion.
- Ability to multitask and solve problems in a busy, deadline-driven environment while maintaining enthusiasm and poise.
- Strong work ethic and positive attitude.
- Excellent written and verbal communication skills, including professional interaction with vendors and customers.
- Reliable transportation.
- Must be available for a 4–6-hour shift on either Thursday or Friday; remaining hours can be scheduled flexibly during regular business hours.
- Applicants must be authorized to work in the United States without visa sponsorship.
Nice To Haves
- High school diploma or equivalent; coursework in accounting, finance, or business.
- Two years of experience in accounts payable, accounts receivable, or bookkeeping.
- Associate degree in Accounting, Finance, Business Administration, or a related field.
- Experience in the wine, hospitality, agriculture, or consumer packaged goods industries.
- Experience reconciling point-of-sale, credit card, and wine club transactions.
- Interest in wine and the Paso Robles wine community.
Responsibilities
- Process vendor invoices, match invoices to purchase orders, and code expenses to the correct general ledger accounts.
- Set up and maintain vendor records and required tax and insurance documentation.
- Prepare scheduled check runs and other vendor payments for Controller review and approval.
- Monitor open payables and help ensure vendor balances are current and payments are made according to terms.
- Research and resolve vendor inquiries, invoice discrepancies, and statement differences.
- Maintain accurate vendor tax information and assist with annual 1099 reporting.
- Prepare and issue customer invoices and record revenue in the accounting system.
- Set up and maintain customer accounts.
- Apply customer payments and prepare bank deposits.
- Monitor open receivables and follow up on past-due balances.
- Research accounts and resolve customer billing questions.
- Balance prior-day cash, check, and credit card receipts.
- Assist with daily bank reconciliations and research variances.
- Ensure deposits and disbursements are recorded promptly and supported by appropriate documentation.
- Assist with month-end, quarterly, and year-end closing activities as directed by the Controller.
- Prepare accounts payable and accounts receivable aging reports and supporting schedules.
- Support external accountants’ requests related to tax preparation, financial reviews, and audits.
- Follow established accounting policies, procedures, and internal controls.
- Maintain organized, complete, and confidential financial files and records.
- Recommend improvements to accounts payable and accounts receivable processes to increase accuracy and efficiency.
- Support special projects and other accounting duties as assigned by the Controller.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
