AP, AR Clerk

TurbineAero Repair•Chandler, AZ

About The Position

This position performs accounts payable and accounts receivable functions, ensuring timely vendor payments, accurate financial records, and compliance with financial policies and procedures. The role receives and verifies invoices for goods and services, processes payments and customer receipts, maintains related records, and supports the month-end close process. It may also handle special projects and other related accounting duties as assigned. The position also maintains confidentiality, updates job knowledge through educational opportunities, and contributes to the organization’s accounting and business objectives. The job description notes that its listed duties are not exhaustive and may be changed, modified, or deleted at the company’s discretion. It does not establish a contract for employment. TurbineAero is an Equal Employment Opportunity Employer. The company maintains a drug- and alcohol-free workplace in accordance with FAA requirements.

Requirements

High school diploma or GED; an associate degree is preferred.
Prior experience in an accounting environment.
Ability to maintain a high level of accuracy when preparing and entering financial information.

Nice To Haves

Knowledge of accounts payable and accounts receivable.
Experience with Microsoft Excel and Office products.
Experience in an airline Maintenance, Repair and Overhaul (MRO) or manufacturing environment.
Associate degree.

Responsibilities

Perform accounts payable functions and maintain accurate records for retrieval of accounts payable documents.
Receive and verify invoices for goods and services and ensure transactions comply with financial policies and procedures.
Three-way match vendor invoices against purchase orders and receiving records.
Voucher invoices in the accounts payable module in a timely manner.
Select accounts payable vouchers for payment.
Prepare disbursement checks, match them to vouchers, and obtain authorized signatures.
File copies of checks with their vouchers.
Respond to vendor inquiries and coordinate with purchasing and receiving departments to resolve disputes.
Assist with the month-end close process and handle special projects as assigned.
Prepare, verify, and process invoices and payment coding documents.
Prepare invoice batches for data entry, enter invoices for payment, and process backup reports after data entry.
Manage the weekly check run, record checks, prepare vendor checks for mailing, log vendor checks, and prepare manual checks as required.
Maintain accounts receivable and payable listings, the general ledger, and updated vendor files and file numbers.
Ensure reasonable discounts are taken on accounts payable.
Print and distribute monthly financial reports.
Ensure transaction approvals meet the designated Delegation of Authority limits.
Post customer payments by recording cash, check, and credit card transactions.
Post revenues by verifying and entering transactions from lockbox and local deposits.
Update receivables by totaling unpaid invoices.
Investigate account discrepancies using information from sales, trade promotions, customer service departments, and customers.
Resolve valid or authorized deductions by entering adjusting entries and handle invalid or unauthorized deductions according to pending-deduction procedures.
Resolve collections issues by examining payment plans, payment history, and credit lines, and coordinating with the collections department.
Summarize receivables by maintaining invoice accounts, coordinating monthly transfers to the accounts receivable account, verifying totals, and preparing reports.
Keep confidential information protected.
Update job knowledge through educational opportunities and complete related work as needed.