Accounting Clerk (Accounts Payable/Receptionist)

Millikin University•Decatur, IL

3d•Onsite

About The Position

The Accounting Clerk performs a variety of duties in accordance with standard accounting procedures under moderate supervision and guidance. The position checks and verifies data for completeness and accuracy, enters accounts payable and payroll data, and is subject to audit and verification. The role also serves as receptionist to the Business Office, assisting visitors and handling phones and mail. The position has no supervisory responsibilities. The role requires a professional, customer-conscious, organized, and detail-oriented approach, along with the ability to prioritize, work independently with minimal supervision, collaborate with others, and meet deadlines in a dynamic environment. The work takes place in a typical administrative setting. Employees are expected to support a safe, welcoming, diverse, inclusive, respectful, and caring environment and to provide excellent service in support of Millikin University’s mission and vision.

Requirements

High school diploma required.
Three to five years of experience in financial operations.
Self-motivated and highly organized.
Excellent verbal and written communication skills.
Proficiency in Microsoft Word and Excel.
Proficiency in typing and data entry.
Ability to maintain professional performance and demeanor, work as part of a team, and stay focused on results under pressure in a dynamic environment.
Ability to establish priorities, work independently with minimal supervision, and facilitate teamwork.
Ability to plan, execute, and multitask to meet deadlines with accuracy and attention to detail.
Ability to communicate effectively and appropriately, cooperate with coworkers, and interact appropriately with others.
Ability to perform the described physical activities, including keyboard operation and occasional sitting, bending, standing, walking, stooping, kneeling, and crouching.

Nice To Haves

College-level coursework in basic accounting, payroll, or business administration is preferred.
Experience in diverse settings, a record of research that supports or benefits diverse communities, or a record of teaching a diverse student population may be considered.

Responsibilities

Serve as receptionist to the Business Office by receiving visitors, answering phones, and sorting mail.
Prepare payments for vendor invoices, group insurance premiums, employee travel and meal reimbursements, and other required payments.
Organize and process recurring vendor payments.
Prepare accounts payable checks and ACH files, and update the cash spreadsheet.
Review vendor invoices for accuracy and ensure invoices are properly authorized and approved.
Work with departments and vendors to resolve issues related to invoice preparation and payment.
Follow procedures to prevent duplicate payments for services or merchandise.
Maintain accounts payable filing systems.
Enter funds transfers and journal entries.
Prepare invoices for fraternities, sororities, and other third parties affiliated with the campus.
Assist the Payroll Specialist with administration of the University’s credit card program, including issuing and maintaining cards, reviewing statements for accuracy and approval, and processing statements for payment.
Exchange University information only with those who have a need to know.
Arrive promptly for the designated shift and follow applicable scheduling, attendance, and organizational policies.