ACCOUNTS PAYABLE ACCOUNTING CLERK - HYBRID

SJRC Texas Inc•New Braunfels, TX

3d•Hybrid

About The Position

The Accounts Payable Accounting Clerk processes invoices, maintains vendor accounts, reconciles accounting records, and supports the organization’s day-to-day accounting operations. The position requires attention to detail, organization, deadline management, and discretion when handling confidential financial information. The candidate must reside in one of the listed counties within Region 8: Bexar, Kerr, Bandera, Gillespie, Kendall, Comal, Guadalupe, Frio, La Salle, Atascosa, Wilson, Karnes, Victoria, Gonzales, De Witt, Lavaca, Calhoun, Jackson, Goliad, Val Verde, Edwards, Real, Kinney, Uvalde, Medina, Maverick, Zavala, or Dimmit County. The clerk processes and reviews invoices and payments, reconciles vendor statements and accounts payable balances, maintains vendor and accounting records, responds to vendor inquiries, and assists with closing activities and other accounting functions. Additional work includes processing mail from SJRC locations, administering the fuel card program, scanning documents into SharePoint, and assisting with reports and projects. The position reports to the Director of Accounting and does not supervise other employees.

Requirements

High school diploma or equivalent required.
Knowledge of basic accounting principles and accounts payable procedures.
Experience with accounting software or ERP systems.
Proficiency with Microsoft Excel and Microsoft Office.
Strong attention to detail and accuracy.
Excellent organizational and time-management skills.
Ability to prioritize multiple tasks and meet deadlines.
Strong written and verbal communication skills.
Ability to work independently and collaboratively.
Valid Texas Driver’s License, good driving record, ability to provide own transportation, and proof of current automobile insurance.
Ability to stoop, kneel, bend, reach, and walk or roll short distances to operate equipment.
Stamina to work long days and drive long distances.
Ability to lift up to 60 pounds.
Ability to communicate verbally and in writing and to give and receive verbal and written instructions.
Ability to read fine print and maintain sustained and peripheral vision.
Ability to remain calm and adapt to fast-paced, emotional environments involving children with moderate to severe emotional and psychological needs.

Nice To Haves

Accounting coursework or an associate degree.
1–3 years of accounts payable, accounting, or related administrative experience.
Experience in the nonprofit industry.
Experience reconciling vendor statements.
Familiarity with general ledger accounts and month-end close procedures.
Experience processing ACH and electronic payments.
Knowledge of sales/use tax and 1099 reporting requirements.
Experience with ERP or accounting systems such as QuickBooks or Sage Intacct.

Responsibilities

Process and review vendor invoices for accuracy, coding, and required approvals.
Verify invoices against receiving documents and applicable approvals.
Enter accounts payable transactions into the accounting system.
Prepare and process scheduled payment runs, including checks, ACH, and electronic payments.
Reconcile vendor statements and investigate discrepancies and outstanding balances.
Maintain vendor records, including payment information and tax documentation.
Respond to vendor inquiries about invoices, payments, and account balances.
Research and resolve invoice discrepancies and payment issues.
Assist with month-end and year-end closing activities.
Reconcile accounts payable subledger balances to the general ledger.
Maintain organized electronic and physical accounting records.
Assist with expense reports, credit card reconciliations, and other accounting functions as needed.
Ensure transactions comply with company policies and internal controls.
Protect confidential financial and vendor information.
Perform other accounting and administrative duties as assigned.
Check and process mail from all SJRC locations.
Maintain the organization’s fuel card program, including setting up cards and PINs, processing invoices, and applying department expense allocations.
Scan documents into SharePoint for retention and transition files to storage.
Assist with reports, projects, and tracking as needed.
Use independent judgment in interpreting information and contact the Executive Team about urgent, critical, confidential, sensitive, or privileged information.
File, photocopy, and collate.
Answer incoming calls as needed, determine their purpose, and forward them to appropriate staff.
Avoid real or perceived conflicts of interest.