Accounts Payable Accounting Clerk - Hybrid

SJRC Texas•Victoria, TX

1d•Hybrid

About The Position

The Accounts Payable Accounting Clerk processes invoices, maintains vendor accounts, reconciles records, and supports day-to-day accounting operations. The role requires accuracy, organization, the ability to meet deadlines, and careful handling of confidential financial information. The candidate must reside in one of the listed counties within Region 8: Bexar, Kerr, Bandera, Gillespie, Kendall, Comal, Guadalupe, Frio, La Salle, Atascosa, Wilson, Karnes, Victoria, Gonzales, De Witt, Lavaca, Calhoun, Jackson, Goliad, Val Verde, Edwards, Real, Kinney, Uvalde, Medina, Maverick, Zavala, or Dimmit County. The position also handles organizational mail, maintains the fuel card program, scans and retains documents, and provides general accounting and administrative support. It requires independent judgment when handling urgent, confidential, sensitive, or privileged information, as well as communication with staff and vendors. The role works in home-like settings that may have moderate to high background noise and fast-paced, emotional environments involving children with moderate to severe emotional and psychological needs. The position has physical demands that include mobility, long workdays and drives, and lifting up to 60 pounds.

Requirements

High school diploma or equivalent.
Knowledge of basic accounting principles and accounts payable procedures.
Experience with accounting software or ERP systems.
Proficiency with Microsoft Excel and Microsoft Office.
Strong attention to detail and accuracy.
Excellent organizational and time-management skills.
Ability to prioritize multiple tasks and meet deadlines.
Strong written and verbal communication skills.
Ability to work independently and collaboratively.
Valid Texas Driver’s License, good driving record, own transportation, and proof of current automobile insurance.
Ability to stoop, kneel, bend, reach, and walk or roll short distances to operate equipment.
Stamina to work long days and drive long distances.
Ability to lift up to 60 pounds.
Ability to communicate verbally and in writing and to give and receive verbal and written instructions.
Ability to read fine print and maintain sustained and peripheral vision.
Ability to remain calm and adapt to fast-paced, emotional environments involving children with moderate to severe emotional and psychological needs.

Nice To Haves

Accounting coursework or an associate degree.
1–3 years of accounts payable, accounting, or related administrative experience.
Experience in the nonprofit industry.
Experience reconciling vendor statements.
Familiarity with general ledger accounts and month-end close procedures.
Experience processing ACH and electronic payments.
Knowledge of sales/use tax and 1099 reporting requirements.
Experience with ERP or accounting systems such as QuickBooks or Sage Intacct.

Responsibilities

Receive, review, code, and process vendor invoices for payment, checking accuracy, supporting documents, and approvals.
Enter accounts payable transactions into the accounting system and process scheduled payment runs, including checks, ACH, and electronic payments.
Reconcile vendor statements and accounts payable subledger balances to the general ledger; investigate and resolve discrepancies and outstanding balances.
Maintain accurate vendor records, including payment information and tax documentation.
Respond to vendor inquiries about invoices, payments, and account balances.
Assist with month-end and year-end closing activities, expense reports, credit card reconciliations, and other accounting functions as needed.
Maintain organized electronic and physical accounting records and protect confidential financial and vendor information.
Process mail from all SJRC locations.
Maintain the fuel card program, including setting up cards and PINs, processing invoices, and applying department expense allocations.
Scan documents into SharePoint for retention and transition files to storage.
Assist with reports, projects, and tracking as needed.
Use independent judgment in interpreting information and contacting the Executive Team about urgent, critical, confidential, sensitive, or privileged information.
File, photocopy, and collate documents.
Answer incoming calls as needed, determine their purpose, and forward them to appropriate staff.
Avoid real or perceived conflicts of interest.
Perform other accounting and administrative duties as assigned.