Part Time Accounting Clerk: Accounts Receivable- Charleston, WV

Flaherty Sensabaugh Bonasso•Charleston, WV

24d•Onsite

About The Position

Flaherty Sensabaugh Bonasso PLLC is seeking a part-time Accounting Clerk focused on accounts receivable for its Charleston, West Virginia office. The role accurately records and processes incoming payments and provides clerical and accounting support to the Finance Department. It maintains client account records, applies cash receipts, assists with deposits and reconciliations, responds to account inquiries, and supports collection and reporting activities. The position works with attorneys, staff, clients, Finance Department colleagues, financial institutions, and other outside contacts to ensure receipts and account activity are documented accurately and promptly. It reports directly to the Director of Finance. The role handles payments and cash application; deposit preparation and reconciliation; client account and collection support; accounts receivable reporting; and general department and administrative support. It also assists with month-end and year-end closing, quarterly B&O tax returns, audits and tax preparation, IOLTA account wire transfers, cross-training, and process improvements. The position requires confidentiality, accuracy, organization, professionalism, and a strong commitment to internal and client service.

Requirements

High school diploma or equivalent required.
Experience processing payments, maintaining account records, and completing account reconciliations.
Proficiency with Microsoft Excel, Outlook, and other Microsoft Office applications.
Ability to learn the Firm's systems.
Exceptional attention to detail and commitment to accuracy.
Strong organizational, time-management, data-entry, and recordkeeping skills.
Ability to manage a high volume of transactions while meeting established deadlines.
Basic understanding of accounts receivable, cash application, and general ledger principles.
Strong problem-solving and reconciliation skills, including ability to research routine discrepancies.
Professional written and verbal communication skills, including tact when discussing account balances and payments.
Strong judgment and discretion when handling confidential client and financial information.
Dependable, accountable, service-oriented, and able to work independently and collaboratively.

Nice To Haves

Associate degree in Accounting, Business Administration, Finance, or a related field.
Two or more years of accounts receivable, cash application, bookkeeping, clerical accounting, or related experience.
Experience in a law firm or other professional services environment.
Experience with accounting or financial management software.

Responsibilities

Receive, review, and accurately record client and other incoming payments in the accounting system.
Apply checks, ACH payments, wire transfers, credit card payments, sweep account activity, and other receipts to the correct client, matter, invoice, or general ledger account.
Research unidentified or unapplied payments and resolve payment discrepancies, duplicate payments, overpayments, short payments, and incorrect account applications.
Prepare and maintain daily cash receipt records and supporting documentation; process approved payment corrections, transfers, refunds, and adjustments.
Prepare daily deposits and electronic deposit documentation in accordance with Firm procedures and applicable IOLTA regulations.
Verify receipts against deposit records, bank activity, and accounting system entries; assist with reconciliations of accounts receivable, cash receipts, deposits, and related general ledger accounts.
Research returned payments, bank adjustments, posting errors, and other discrepancies; maintain electronic deposit and remittance records and follow internal controls.
Maintain accurate client and matter account records and respond to routine client and internal inquiries about balances, payments, and payment application.
Provide authorized invoices, statements, payment histories, and other account documentation.
Assist with monitoring outstanding receivables, preparing aging or collection reports, and following up on delinquent accounts as directed; document communications and payment arrangements.
Refer disputed charges, sensitive collection matters, and nonroutine account questions to the appropriate attorney or Finance Department leader; update account notes and contact information.
Prepare accounts receivable reports, schedules, and supporting documentation as requested by the Director of Finance.
Assist with month-end and year-end closing procedures related to accounts receivable and cash receipts, and with preparation of quarterly B&O tax returns.
Research credit balances, unapplied cash, stale items, and other account discrepancies; assist with audits and tax preparation by gathering records and supporting materials.
Coordinate with billing personnel to resolve account questions and ensure invoices, adjustments, and payments are recorded accurately.
Assist with other accounting functions during periods of high volume or staff absences.
Serve as a resource to attorneys and staff on payment processing, account balances, and accounts receivable procedures; assist with IOLTA account wire transfers and other payments as needed.
Maintain confidentiality of Firm financial information, client accounts, payment information, and banking records.
Participate in cross-training to provide backup coverage within the Finance Department.
Provide clerical support, including data entry, scanning, filing, correspondence, document organization, and record maintenance.
Identify opportunities to improve accounts receivable processes, documentation, and efficiency; perform additional accounting and administrative duties and special projects as assigned.