Accounting Clerk II

Acquisition Professionals LLC•San Diego, CA

174d•$44,000 - $61,360•Onsite

About The Position

This role will provide support in the preparation and review of travel authorization and vouchers, transaction reconciliation of the agency, coordinator duties for the Government Travel Charge Card Individually Billed Accounts (GTCC IBAs) and provide policy specific Defense Travel System (DTS) support for the agency. NOTE: Remote work is not authorized for this position.

Requirements

Associate's degree in finance, business administration, statistics, or management information systems or a High School diploma or relevant certification or education.
Minimum three (3) years of experience as an accounting clerk.
Experience in travel industry is a plus.
Attention to detail, ability to work independently, proficiency in Microsoft office.
Must hold an ACTIVE Secret Security Clearance.
Must be a US Citizen.

Responsibilities

Perform Reviewing Official (RO) duties for Defense Travel System (DTS) authorizations and vouchers, validating that the documents are free from errors or mistakes, accurate, correct, and authentic for approving official approval and certification.
Monitor and track both approved and unapproved travel, and communicate directly with travelers, Non-DTS Entry Agents (NDEAs) and Approving Officials (AOs).
Ensure that requested arrangements have been properly reserved and funded in a compliant fashion to ensure that the travelers can accomplish the mission.
Ensure that travelers complete the travel authorization documentation in accordance with defense travel regulations. Familiarity with DTS is required.
Perform the duties and assume the responsibilities of Reviewing Official (RO), to ensure that the travel authorization is properly completed and that the travelers' requirements will be met in accordance with travel policy.
Provide subject matter expertise and support to Approving Officials (AOs) and travelers to identify and resolve Travel Authorization processing and policy issues, as well as customer service support to accommodate processing of routine travel requests.
Ensure that vouchers and sub-vouchers (DD Form 1351-2) are properly completed in DTS, and that the traveler has provided requisite supporting receipts and documentation.
Perform the duties and assume the responsibility of Reviewing Official (RO), to include the actual uploading of vouchers, receipts, and other relevant documentation.
Monitor and track vouchers; and shall communicate directly with travelers and NDEAs for any vouchers not submitted within five business days after the traveler returns.
Ensure that travelers submit their travel vouchers no later than 30 days after completion of travel.
Prepare and submit voucher metrics data to CNSP Comptroller Staff.
Identify and report irregular vouchers or those that demonstrate potential for fraud, waste, and abuse.
Perform voucher reconciliation responsibilities and be responsible for additional reporting and metrics.
Reconcile all invoices for Centrally Billed Account (CBA) for Transportation; and obtain all necessary data to reconcile and prepare invoices or bills for certification.
Identify unmatched transactions and take corrective action.
Ensure that bills are properly reviewed, reconciled, and prepared for certification and payment.
Monitor CBA delinquency reports.
Notify travelers and NDEAs of delinquency and any required actions.
Take all requisite actions after receiving the information to reconcile and correct delinquent accounts.
Resubmit rejected invoices.
Provide day-to-day (Monday through Friday) oversight and operational management of the Individually Billed Account (IBA) at the subordinate command level (Level V) in accordance with applicable references.
Review delinquencies, and prepare relevant documentation for evaluation, signature by the Primary APC.
Identify potential areas of fraud, waste, and abuse, and monitor accounts for unauthorized charges.
Identify charges not related to travel and charges from unauthorized merchants.
Review accounts to identify credit balances, overpayment, or erroneous payments.
Recommend appropriate collection actions; and prepare collection documentation for Government collection action.
Identify accounts that should be placed in an inactive status, upon approval by the APC and/or the Contracting Officer Representative(s) (CORs).
Prepare and maintain monthly reports on IBA, including Delinquency Status, Return Check, Non-Travel Activity, Weekend and Holiday Activity, Improper/Illegal Use and other reports pertinent to the effective management of the CNSP IBAs.
Immediately report commands that are not in compliance with existing law, regulation and policy and experiencing recurring problems to the APC and COR.