Accounting Clerk II

City of Bella Vista•Bella Vista, AR

About The Position

The Accounting Clerk II supports the City Finance and accounting office by maintaining financial documents and records, reconciling statements, processing invoices, preparing vendor checks, and ensuring accurate recording of departmental expenses. The position works with city departments, vendors, and a third-party ambulance billing company. It may also assist with financial close processes, reporting, and analysis.

Requirements

Proficiency with data entry.
Advanced Microsoft Excel skills and experience using Microsoft Office.
Ability to learn technology systems associated with the city’s accounting, finance, and ambulance billing functions.
Knowledge of accounting principles and concepts.
Strong numerical ability and attention to detail, including the ability to identify discrepancies and correct errors.
Good judgment and diligence in protecting the City’s accounting and financial processes.
Ability to work with confidential information.
Ability to work effectively with different organizations and city departments.
Excellent customer service skills.
Ability to work independently, creatively resolve problems, and work through ambiguity.
Prior experience using accounting software.
Five years of accounts payable, accounts receivable, or general office record-keeping procedures that translate into accounting and billing functions.
Must be comfortable with and curious about using A.I. for basic tasks.
Understanding of the audit process.
Must pass a pre-employment background check, including a credit report.

Nice To Haves

Bachelor’s degree in Accounting with two years of hands-on experience.
Associate degree with six or more years of similar experience.
Candidates with ten or more years of similar work experience may be considered without a degree.

Responsibilities

Maintain a variety of accounting records and accounting databases, including the tax database for items purchased without sales tax.
Reconcile monthly credit card and bank statements.
Review and/or record monthly departmental revenue and proof financial statements for the director.
Process approved invoices for payment and prepare invoices for capital projects payable through City bonds.
Provide departments with payment-support documentation for invoices eligible for grant reimbursement.
Process general accounting email and questions, and direct invoices to appropriate departments for approval.
Maintain fleet fuel purchase cards and user records.
Verify that purchasing procedures are followed and required supporting documentation is present.
Complete banking and deposit entries in accounting software.
Review, prepare, and enter data relating to payroll, payroll taxes, fees, and insurance.
Enter ACH payments into accounting software.
Research and resolve invoice discrepancies and issues.
Correspond with vendors and respond to inquiries.
Assist with yearly budgeting.
Work with the third-party ambulance billing company to ensure payment receipt records are up to date.
May assist with month-end and year-end close processes, including accruals and adjustments; prepare internal and external financial reports; and monitor and analyze accounting data to identify trends, variances, or areas for improvement.
Perform other duties as assigned.