Accounting Clerk II

MSU Careers Details•East Lansing, MI

8d•Onsite

About The Position

This is a clerical technical position for Residence Education and Housing Services. The duties of this position include but are not limited to: Document Handling and Review: Process service workorders, Document initiation, Report generation and review (including monthly financial and facilities reports), Review and investigate service billings from units including IPF, Stores, Laundry, Telecom, etc. Supports supervisors in the bi-weekly payroll auditing, verification, and adjustment process. Prepare disbursement vouchers and maintain other miscellaneous accounting and recording keeping duties. Utilize a working knowledge of the MSU Manual of Business Procedures and adherence to its’ policies. Purchasing, Procurement, and Inventory: Inventory procurement and receiving, Facilities key management, Supply ordering. Work with outside vendors on purchase orders, new vendor paperwork, and other needs. Facilitate neighborhood furniture inventory, facilities damage charge and refund, and abandoned property processes. Office Support: Daily usage of computer software similar accounting, work order, inventory, and quality inspection computer software platforms, including but not limited to MSU Enterprise Business System, StarRez, PlanOn, Promapp, and Ultratime. May organize training and participate in process improvement and related projects. Functional supervision of a student clerk as necessary. Process travel paperwork for supervisors and managers. Duties may include additional tasks based on occupancy trends throughout the year. Perform other duties and projects as assigned. All positions in the Division of Residential and Hospitality Services (RHS) are designated as critical status. In the event of a university closure, modification, or suspension of operations due to snow or other emergency condition, persons in this position are expected to make all reasonable attempts to report to work as scheduled for the duration of the closure/suspension. If a person has an approved remote work agreement to work a portion of their normally scheduled work hours remotely, they may be called upon to work on-site to serve the MSU community.

Requirements

Knowledge normally acquired through a high school education
One to three years of related and progressively more responsible or expansive work experience in accounting, bookkeeping, records maintenance and/or experience in spreadsheet, word processing, and/or database software
Knowledge of technical terminology and/or training related to the field of employment
An equivalent combination of education and experience

Nice To Haves

Experience with account review, financial document and report preparation, purchase requisitions, professional services contracts, travel procedures, and reviewing personnel and payroll forms
Strong organizational skills with attention to detail and accuracy
Strong communication, problem solving, social skills, and work orientation that includes proactive problem solving, taking initiative, and working as part of a team
Ability to multi-task with frequent interruptions
Adaptable to change
A thorough understanding of MSU financial, payroll, travel, and purchasing policies
Working knowledge of the EBS system (HR/Payroll/Finance/Business Intelligence)
Experience with PCARD usage and restrictions and MSU travel procedures

Responsibilities

Process service workorders
Document initiation
Report generation and review (including monthly financial and facilities reports)
Review and investigate service billings from units including IPF, Stores, Laundry, Telecom, etc.
Support supervisors in the bi-weekly payroll auditing, verification, and adjustment process
Prepare disbursement vouchers and maintain other miscellaneous accounting and recording keeping duties
Utilize a working knowledge of the MSU Manual of Business Procedures and adherence to its’ policies
Inventory procurement and receiving
Facilities key management
Supply ordering
Work with outside vendors on purchase orders, new vendor paperwork, and other needs
Facilitate neighborhood furniture inventory, facilities damage charge and refund, and abandoned property processes
Daily usage of computer software similar accounting, work order, inventory, and quality inspection computer software platforms, including but not limited to MSU Enterprise Business System, StarRez, PlanOn, Promapp, and Ultratime
Organize training and participate in process improvement and related projects
Functional supervision of a student clerk as necessary
Process travel paperwork for supervisors and managers
Perform other duties and projects as assigned
Make all reasonable attempts to report to work as scheduled during university closures, modifications, or suspensions of operations due to snow or other emergency conditions
May be called upon to work on-site if having an approved remote work agreement