Accounting Clerk I-II

City of Fountain•Fountain, CO

7d•$18 - $27•Onsite

About The Position

The Accounting Clerk I-II performs technical and administrative accounting functions in support of the City’s financial operations. This position is responsible for processing and maintaining financial transactions and records related to accounts payable, accounts receivable, purchasing, reconciliations, and other Finance Division activities. The position supports accurate and timely financial reporting, audit activities, and compliance with established accounting and financial procedures. The Accounting Clerk I-II regularly works with City departments, employees, vendors, citizens, and other stakeholders to provide information, resolve discrepancies, and support the effective administration of the City’s financial operations.

Requirements

High school diploma or equivalent is REQUIRED.
Minimum of one (1) year of progressively responsible experience in accounting, finance, accounts payable, accounts receivable, bookkeeping, or a closely related field is REQUIRED (for Accounting Clerk I).
Minimum of three (3) years of progressively responsible experience in accounting, finance, accounts payable, accounts receivable, bookkeeping, or a closely related field is REQUIRED (for Accounting Clerk II).
An equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities may be considered.
Valid Colorado Driver’s License or ability to obtain one within ninety (90) days of employment is REQUIRED.
Must obtain FEMA ICS 100 and ICS 700 certifications within twelve (12) months of hire.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form and to resolve problems involving multiple variables within established procedures.
Ability to regulate attention; to plan; to understand, remember, and apply information; to effectively interact with others; to concentrate and maintain pace; and to adapt or regulate one’s behavior.
Ability to proficiently read, speak, and understand English.
Ability to accurately perform mathematical calculations using whole numbers, fractions, decimals, percentages, rates, and ratios and to interpret financial and numerical information.
Demonstrated verbal and written communication, analytical, mathematical, organizational, and interpersonal skills.
Ability to read, understand, and apply financial records, policies, procedures, instructions, and other job-related documents and to prepare accurate business correspondence, financial documentation, and reports.
Ability to maintain accuracy and attention to detail while performing repetitive financial transactions, data entry, reconciliations, and recordkeeping activities.
Ability to organize and prioritize work, manage multiple assignments and deadlines, identify discrepancies, research information, and resolve routine accounting and financial processing issues.
Ability to appropriately handle confidential, sensitive, financial, and personally identifiable information.
This position requires standing, walking, and sitting for periods of time and the use of hands and fingers to operate computers, calculators, and other office equipment.
Must be able to reach, bend, stoop, kneel, or crouch as needed.
Must be able to occasionally lift and carry up to twenty (20) pounds and frequently lift and carry up to ten (10) pounds.
This position requires proficiency in the use of computer software, financial and business applications, spreadsheets, office equipment, and professional communication practices.
The position may frequently require multitasking while utilizing computers, telephones, office technology, equipment, and related systems while performing assigned duties and interacting with others.

Nice To Haves

College-level coursework in accounting, finance, business, or a closely related field is PREFERRED (for Accounting Clerk II).
Proficiency in non-English languages is highly valued.

Responsibilities

Complies with all City policies and procedures, as well as applicable local, state, and federal laws, regulations, and requirements related to the performance of assigned duties.
Demonstrates a respectful, collaborative, and team-oriented approach to work and establishes and maintains effective working relationships with coworkers, supervisors, external partners, and the public.
Performs accounting and financial support functions related to the City’s accounts payable, accounts receivable, purchasing, and other assigned Finance Division operations.
Processes accounts payable and accounts receivable transactions and maintains accurate supporting financial records and documentation.
Processes and administers City purchasing card (P-Card) transactions and related financial documentation in accordance with established City policies and procedures.
Reviews financial transactions and supporting documentation for accuracy, completeness, appropriate authorization, and compliance with established accounting and purchasing procedures.
Issues and processes purchase orders and assists City departments with purchase order documentation and related transaction requirements.
Processes City payments, including the preparation and issuance of checks and related payment documentation.
Maintains accurate vendor records and documentation, including IRS Form W-9 information, and assists with establishing and maintaining vendor information within applicable financial systems.
Prepares and processes year-end IRS Form 1099 tax documents and maintains supporting vendor and payment records.
Performs account and transaction reconciliations, researches discrepancies, and assists in identifying and resolving financial recordkeeping or processing issues.
Prepares financial schedules, reconciliation statements, supporting documentation, and other information required for the City’s annual external audit.
Administers and maintains records associated with the City’s fleet fuel program, including processing related payments and financial transactions.
Maintains and monitors the issuance, distribution, records, and utilization of City fuel cards.
Communicates with City departments, employees, vendors, citizens, and other stakeholders by telephone, email, and in person to provide information, obtain documentation, resolve routine questions or discrepancies, and support Finance Division operations.
Collects, enters, processes, organizes, maintains, and retrieves accounting and financial information using the City’s financial systems, electronic records, spreadsheets, and other applicable software.
Maintains accurate and organized accounting records, supporting documents, files, and other Finance Division records in accordance with established procedures and applicable record-retention requirements.
Maintains Finance Division archived records and assists with the organization, retention, retrieval, and disposition of financial documentation.
Receives, sorts, distributes, and otherwise assists with City mail as assigned.
Provides accounting and administrative support to the Finance Director, Deputy Finance Director, and Finance Division and assists with special projects and financial activities as assigned.
Performs other duties and responsibilities as assigned.