Accounting Associate

TonyMoly USA • New York, NY

11d • $22 - $25 • Hybrid

About The Position

TONYMOLY USA is seeking an Accounting Associate to manage the full cycle of accounts payable and accounts receivable for its U.S. business. Reporting to the Controller, this hands-on role supports the accuracy, timeliness, and integrity of financial transactions within a lean, fast-moving finance team. The position is based at the company’s Brooklyn, New York headquarters and follows a hybrid schedule: three days in the office and two days remotely, with in-office days coordinated with the Controller and finance team.

The Accounting Associate processes invoices and payments, reconciles accounts and transactions, supports month-end close and collections, maintains audit-ready records, and provides reporting to the Controller. The role also includes cross-functional coordination with vendors, customers, and internal teams, process-improvement work, and occasional finance or order-fulfillment support during peak periods.

Requirements

• 0–2 years of experience in accounts payable and/or accounts receivable; exposure to both is ideal.
• Strong understanding of core accounting principles and best practices.
• Strong proficiency with Microsoft Excel.
• Proficiency with SAP or a comparable ERP system is strongly preferred.
• AI proficiency.
• Excellent attention to detail, analytical skills, and problem-solving skills.
• Clear, professional communication with internal and external contacts.
• Strong organizational and time-management skills, with the ability to prioritize competing deadlines.
• Ability to work independently and collaborate closely with the Controller and broader finance team.

Nice To Haves

• Bachelor’s degree in Accounting, Finance, or a related field; equivalent experience will be considered.
• Prior experience in retail, wholesale, beauty, or CPG.

Responsibilities

• Process vendor and customer invoices in SAP, verifying accuracy, completeness, approvals, and pricing for Amazon and Faire orders; reconcile Amazon dropship deliveries against open order lists.
• Prepare vendor payments by check, ACH, and wire transfer according to payment terms and compliance requirements; post incoming customer payments, including ACH and credit card transactions.
• Upload invoices to customer portals and maintain customer remittance spreadsheets.
• Compare customer payments with SAP invoices; investigate and resolve short payments, chargebacks, shortages, and other deductions with relevant departments, issuing credit memos as needed.
• Reconcile accounts payable and accounts receivable records, resolve discrepancies, and assist with month-end close procedures.
• Maintain organized, accurate, audit-ready records of invoices, debits, credits, journal entries, and reconciliations in accordance with company policy and regulatory requirements.
• Generate AP and AR activity and financial-performance reports as requested by the Controller.
• Identify and recommend improvements to AP and AR processes to increase efficiency and accuracy.
• Protect confidential company and customer financial information.
• Support ad hoc data entry, reporting, and finance tasks, including order-fulfillment support such as auto-packing during peak periods.
• Post incoming e-commerce orders into SAP monthly to keep inventory up to date.
• Maintain positive vendor and customer relationships by responding to inquiries and professionally resolving payment or billing discrepancies.
• Prepare and distribute weekly billing statements, follow up on past-due invoices, communicate with delinquent accounts, and support collections by reviewing payment terms, payment history, and credit lines.
• Reconcile and analyze expense reports, credit card statements, and vendor and customer account statements for accuracy and compliance; run weekly AR aging reports.

Benefits

• Hybrid work environment with three days in-office and two days remote.
• Employee access to TONYMOLY skincare products and brand perks.
• Opportunity to grow within a dynamic, collaborative finance team at a global beauty brand.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed