Accounting Associate

NORTHERN KENTUCKY COMMUNITY ACTION COMMISSION INC•Covington, KY

1d•$18 - $23•Onsite

About The Position

The Accounting Associate provides accounting and administrative support to maintain accurate financial records and timely transaction processing. The role assists with accounts payable, accounts receivable, reconciliations, financial reporting, and audit preparation in support of NKCAC’s mission to help individuals and families achieve self-reliance. The position is hourly, nonexempt, and based at the Central Office in Covington, Kentucky, with a stated pay range of $18.00–$23.00 per hour. The Accounting Associate supports routine accounting operations and program financial activities, maintains confidential financial and related records, follows approval procedures and internal controls, and works with program staff to resolve transaction and coding questions. The position reports to the Chief Finance Officer.

Requirements

Associate degree in accounting, finance, or a related field, or equivalent experience in bookkeeping, clerical accounting, or accounts payable.
Knowledge of basic accounting principles and financial recordkeeping.
Proficiency with spreadsheets and Microsoft Office, with the ability to learn accounting software and program databases.
Accuracy and attention to detail, and the ability to organize records, manage competing priorities, and meet deadlines.
Clear written and verbal communication skills and the ability to address staff questions professionally.
Ability to work effectively with people from diverse backgrounds and maintain confidential information.

Nice To Haves

Nonprofit accounting experience.

Responsibilities

Compile and examine financial information, verify supporting documentation and account coding, and enter transactions into the accounting system.
Assist with accounts payable by reviewing invoices and payment requests, confirming approvals, preparing transactions for payment, and maintaining payment records.
Assist the staff member responsible for accounts receivable and provide backup coverage, including recording receipts, maintaining supporting records, and following up on outstanding items.
Maintain records, ledgers, and filing systems for journal entries, accounts payable, accounts receivable, and reconciliations; prepare records for archiving.
Assist with account reconciliations, research discrepancies, and prepare supporting schedules and journal entries for review.
Prepare financial forms, reports, and other documents by collecting, organizing, and analyzing accounting information.
Process program payment and voucher information, reconcile supporting reports, and maintain program financial data as assigned.
Verify and document program in-kind and matching contributions and prepare related accounting entries for review as assigned.
Respond to program staff questions and concerns regarding transactions, documentation, coding, and payment status; refer unresolved issues to the appropriate supervisor.
Assist with internal and external audit preparation by gathering records, organizing supporting documentation, and responding to information requests.
Maintain confidentiality of financial, employee, vendor, and client information and follow agency policies and program requirements.
Follow established approval procedures and internal controls, and promptly report discrepancies or unusual transactions to the supervisor.
Assist with month-end and year-end closing activities, including preparing schedules and verifying transaction completeness.
Help maintain accurate vendor information, obtain W-9 forms, and prepare information for annual 1099 reporting.
Review transactions for appropriate program, grant, and account coding and work with program staff to resolve questions.
Identify opportunities to improve the accuracy and efficiency of routine accounting procedures.
Provide other accounting, clerical, and program data support as assigned.