Accounting Associate

Stellaromics • Boston, MA

9d

About The Position

The Accounting Associate will own Stellaromics' day-to-day accounts payable and accounts receivable as the company scales commercial sales. Reporting to the Controller and working closely with the Staff Accountant, this hands-on role processes vendor invoices and payments, bills customers, manages collections, and maintains clean, reconciled AP and AR subledgers for month-end close. It is suited to someone early in their accounting career who wants to build a strong foundation at a growing life sciences company and potentially expand into broader close and reporting work over time.

Responsibilities span accounts payable, accounts receivable, month-end close, and audit support. The role also contributes to cash reporting, documentation of processes, and improvements or automation as transaction volume grows.

Requirements

• Bachelor's degree in accounting, finance, or a related field, or equivalent experience.
• 1–3 years of accounts payable, accounts receivable, or general accounting experience.
• Solid grasp of accounting fundamentals, including debits and credits, accruals, and reconciliations.
• Experience with an ERP or accounting system; NetSuite is preferred, and QuickBooks, Sage Intacct, or similar systems are considered.
• Strong Excel skills, including lookups and pivot tables.
• High attention to detail and comfort managing growing transaction volume against deadlines.
• Clear, professional communication with vendors, customers, and internal teams.
• Comfort working in an environment where processes are still being built and documented.

Nice To Haves

• Experience in life sciences, biotech, medical devices, or manufacturing.
• Experience with a purchase order or spend management system such as Zip, Coupa, or similar.
• Experience with AP automation, corporate card, or expense tools such as Bill.com, Ramp, Brex, or Expensify.
• Exposure to invoicing for hardware, consumables, or service contracts.
• Familiarity with sales and use tax and 1099 reporting.
• Interest in using AI tools and automation to streamline finance workflows.
• Pursuing a CPA or interested in growing into a broader accounting role.

Responsibilities

• Process vendor invoices end to end, including matching purchase orders and receipts, coding to GL accounts and departments, and routing for approval.
• Prepare weekly ACH and wire payment runs for review and approval, and maintain accurate payment records.
• Review new vendor setups and verify banking details and bank-change requests before payment.
• Review and process employee expense reports and corporate card transactions for policy compliance and accurate coding.
• Respond to vendor inquiries and reconcile vendor statements.
• Prepare year-end 1099s with support from outside tax advisors.
• Prepare and issue timely, accurate customer invoices for instruments, consumables, and service contracts.
• Apply cash receipts and maintain the AR subledger.
• Monitor AR aging, follow up on past-due accounts, and partner with Sales and Customer Success to resolve billing questions.
• Review new customer setup requests, recommend payment terms, and set up approved customers in NetSuite.
• Ensure sales tax is applied correctly to invoices and provide data for sales and use tax filings.
• Prepare credit memos and process customer refunds with appropriate approval.
• Submit invoices through customer procurement portals and complete supplier onboarding forms for new customers.
• Maintain service-contract billing schedules and support deferred revenue tracking at month-end.
• Reconcile AP and AR subledgers to the general ledger and prepare AP and AR aging reports.
• Prepare AP accruals and support period-end cutoff.
• Contribute to weekly cash reporting with upcoming AP payments and expected collections.
• Gather supporting documentation for auditor requests related to AP, AR, and cash.
• Document AP and AR procedures and recommend improvements and automation as transaction volume grows.

Benefits

• Significant opportunities for professional development and career advancement.
• Compensation and benefits package based on market pay data and commensurate with candidate skills, qualifications, and experience.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level