Accounting Associate
About The Position
Under the supervision of the Sr. Accounting Manager, the Accounting Associate manages and maintains the company’s accounts payable functions. The position also prepares month-end journal entries and account reconciliations, assists with employee travel arrangements, and provides support to the sales order desk when needed. The role includes processing invoices and check requests, maintaining vendor and financial records, handling petty cash, reconciling company credit cards and vendor statements, and assisting with month- and year-end accounting activities. The position also supports credit applications, physical inventory, vendor and department communications, and company procedures for emergency responses and safety practices. The work is performed in an office located in a warehouse, with moderate noise from the coffee production, packaging, and storage areas. The employee is frequently required to sit and speak, and occasionally to stand, walk, reach, and lift or move items. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.
Requirements
- At least 2 years of accounts payable experience and a basic accounting knowledge or background.
- High school diploma or equivalent.
- Basic knowledge of Microsoft Office applications.
- Ability to use 10-key by touch.
- Well-developed verbal and written English communication skills.
- Ability to communicate effectively in writing and orally with coworkers, customers, and vendors.
- Ability to organize work, manage multiple projects, prioritize tasks, and complete projects on schedule.
- Ability to work under stressful conditions and respond calmly and effectively to crisis situations.
- Ability to interact with others courteously and tactfully, and to demonstrate responsibility, accountability, reliability, honesty, and customer orientation.
- Ability to perform essential functions with or without reasonable accommodation.
- Frequently required to sit and speak; occasionally required to stand, walk, reach, manually manipulate, and grasp.
- Frequently lift and/or move up to 25 pounds.
- Close vision, distance vision, and ability to adjust focus.
Responsibilities
- Receive and process invoices and check requests.
- Sort and review invoices for proper account charge codes.
- Maintain knowledge of computerized systems used for data entry and retrieval.
- Maintain accounts payable vendor files and other financial records, including purchase orders and invoices.
- Maintain company petty cash disbursements.
- Reconcile monthly company credit cards and vendor statements.
- Respond to billing questions and make related calls; serve as a liaison between departments and vendors.
- Assist with employee travel arrangements.
- Assist with month-end closing, including preparing journal entries, account reconciliations, and analysis.
- Assist with year-end audits.
- Back up the sales order desk.
- Assist with credit applications.
- Prepare year-end Form 1099.
- Assist with periodic physical inventory as needed.
- Establish and maintain positive relationships with vendors and team members.
- Maintain a neat, orderly, and sanitary work area.
- Provide ongoing feedback to other departments and management.
- Follow company procedures for emergency responses and safety practices promptly and correctly.
- Perform other related duties as assigned.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
