Accounting Associate

City Wide Facility Solutions • Tulsa, OK

4d • $55,000 - $60,000

About The Position

City Wide Facility Solutions is a management company in the building maintenance industry, providing a single point of contact for more than 20 facility maintenance services. The Accounting Associate supports the financial health and zero-error standards of the Tulsa operations and serves as the primary hub for accounting and business transaction activities. The role processes invoices, supports accounts payable and receivable, manages expense reports, and ensures financial data is recorded accurately and with integrity. It requires knowledge of GAAP, accurate 10-key operation, and professional diplomacy in collections.

Requirements

• Meet the requirements on the Predictive Index behavioral and cognitive assessments.
• High school diploma required.
• Advanced proficiency in Microsoft Excel, including data entry, formulas, and tracking.
• Proficiency in accounting software and 10-key operations.
• Solid knowledge of bookkeeping and accounting best practices.
• Ability to maintain a zero-error standard when verifying invoices and recording deposits.
• Ability to handle sensitive financial information confidentially.
• Excellent written and verbal communication skills, including professional diplomacy during collection calls.

Nice To Haves

• 1–2 years of accounting experience, preferably with a demonstrated background in accounts receivable and collections.
• College degree in Accounting, Business, or Finance.

Responsibilities

• Proactively manage collections by contacting clients by phone and email about past-due invoices and maintaining professional payment relationships.
• Post customer checks and ACH payments accurately, record daily deposits, and reconcile payment entries in the accounting system.
• Process billing adjustments, credits, and monthly customer statements.
• Process vendor invoices and expense entries with attention to detail.
• Manage internal expense reports, receipts, and supply order processing.
• Verify contract-based invoices for billing accuracy before monthly contractor payments.
• Maintain accurate financial records and filing systems in accordance with GAAP.
• Manage and update monthly mileage logs and vehicle records for employee compliance.
• Assist the leadership team with financial reporting, data tracking, and special financial projects.

Benefits

• Comprehensive health care plan including medical, dental, and vision.
• 401(k) retirement plan with company match.
• Paid time off.
• Holiday pay.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED