Accounting Associate

City Wide Facility Solutions • Tulsa, OK

3d

About The Position

City Wide Facility Solutions is a facility maintenance management company serving commercial clients. The Accounting Associate supports the financial health and accounting operations of its Tulsa operations, acting as a central point for accounting and business transactions. The role processes invoices, supports accounts payable and receivable, manages expense reports, and ensures financial data is recorded accurately and in accordance with Generally Accepted Accounting Principles (GAAP). It requires strong 10-key accuracy, attention to detail, and professional diplomacy when communicating with clients about collections.

Requirements

• Meet the requirements of the Predictive Index behavioral and cognitive assessments.
• High school diploma.
• Advanced proficiency in Microsoft Excel, including data entry, formulas, and tracking.
• Proficiency with accounting software and 10-key operations.
• Solid knowledge of bookkeeping and accounting best practices.
• Ability to maintain a zero-error standard when verifying invoices and recording deposits.
• Ability to handle sensitive financial information confidentially.
• Excellent written and verbal communication skills, including professional diplomacy during collection calls.
• Pass a pre-employment drug screening and background check.

Nice To Haves

• 1–2 years of accounting experience, preferably with a demonstrated background in accounts receivable and collections.
• College degree in Accounting, Business, or Finance.

Responsibilities

• Manage collections by contacting clients by phone and email about past-due invoices while maintaining professional payment relationships.
• Post customer checks and ACH payments, record daily deposits, and reconcile payment entries in the accounting system.
• Process billing adjustments and credits, and prepare monthly customer statements.
• Process vendor invoices and expense entries accurately.
• Manage internal expense reports, receipts, and supply orders.
• Verify contract-based invoices for accuracy before monthly contractor payments.
• Maintain accurate financial records and filing systems in accordance with GAAP.
• Update monthly mileage logs and employee vehicle records for compliance.
• Assist leadership with financial reporting, data tracking, and special financial projects.

Benefits

• Comprehensive health care plan, including medical, dental, and vision.
• 401(k) retirement plan with company match.
• Paid time off.
• Holiday pay.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED