Accounting Associate

Hawaii Coffee Company•Honolulu, HI

5d•Onsite

About The Position

The Accounting Associate manages and maintains the company’s accounts payable functions, prepares month-end journal entries and account reconciliations, assists with employee travel arrangements, and provides support to the sales order desk as needed. The position also supports credit applications, year-end audits, Form 1099 preparation, and periodic physical inventory. It requires regular attendance and adherence to company procedures for emergency responses and safety practices. The role is based in an office located in a warehouse, with moderate noise from the production area where coffee is roasted, packaged, and stored. The employee frequently stands, walks, reaches, and talks or hears, and frequently lifts or moves up to 25 pounds. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Requirements

At least 2 years of accounts payable experience and basic accounting knowledge or background.
High school diploma or equivalent.
Basic knowledge of Microsoft Office applications.
Ability to use a 10-key keypad by touch.
Well-developed verbal and written English communication skills.
Ability to communicate clearly and effectively with coworkers, customers, and vendors, including by telephone and written communications.
Ability to stay organized, manage and prioritize multiple projects, and complete work on schedule.
Ability to work under stressful conditions and respond calmly and effectively to crisis situations.
Ability to interact with others courteously and tactfully.
Ability to follow company procedures and demonstrate reliability, accountability, honesty, and customer orientation.
Ability to perform the essential functions with or without reasonable accommodation.
Frequently stand, walk, reach with hands and arms, and talk or hear; frequently lift and/or move up to 25 pounds.

Responsibilities

Receive and process invoices and check requests.
Sort and review invoices for proper account charge codes.
Maintain computerized systems for data entry and retrieval and maintain accounts payable vendor files and other financial records, including purchase orders and invoices.
Maintain company petty cash disbursements.
Reconcile monthly company credit cards and vendor statements.
Respond to billing questions and calls, and act as a liaison between departments and vendors.
Assist with employee travel arrangements.
Assist with month-end closing, including preparing journal entries, account reconciliations, and analysis.
Assist with year-end audits.
Provide backup support for the sales order desk.
Assist with credit applications.
Prepare year-end Form 1099.
Assist with periodic physical inventory as needed.
Establish and maintain positive relationships with vendors and team members.
Maintain a neat, orderly, and sanitary work area.
Provide ongoing feedback to other departments and management.
Follow company procedures for emergency responses and safety practices.
Perform other related duties as assigned.