Accounting Associate

Trinity River Authority of Texas•Arlington, TX

17d

About The Position

This position performs difficult, time-sensitive, and varied accounting work requiring independent judgment and decision-making within established policies and procedures. It has primary responsibility for one financial area, with secondary responsibilities across other areas, including biweekly payroll processing, customer billing, daily receipt and application of cash, and accounts payable processing. The role provides financial-area leadership and expertise to personnel supporting payroll, accounts payable, expense report, and procurement card processing, but does not include personnel management. The position is financially responsible for an $800,000 biweekly payroll, $400,000,000 in annual accounts payable, and $400,000,000 in annual billings. Duties are almost always carried out in an office environment. The role receives general direction about assignments and expected results, and uses judgment to determine appropriate methods and information within existing policies and procedures.

Requirements

High school diploma or GED with some accounting coursework.
At least four years of experience working in an accounting or finance department that uses an ERP system; an accounting degree may substitute for work experience.
Valid Texas driver's license.
Knowledge of fund accounting and understanding of accrual accounting concepts.
Demonstrated proficiency in Excel.
Excellent communication skills.
Great attention to detail.

Nice To Haves

Associate or bachelor's degree preferred.

Responsibilities

Record transactions in accounts payable and billing sub-ledgers, close them, and reconcile them to the general ledger monthly.
Maintain supporting documentation for revenue, expense, and payroll activities according to the company retention policy.
Process and submit biweekly payroll on time, and notify the Cash Manager of net pay, tax, and wage garnishment amounts to transfer to the payroll account.
Ensure the accuracy of company pension contributions and employee contributions to deferred compensation and employee pension plans.
Reconcile benefit provider liability accounts in the general ledger.
Prepare payroll-related general journal entries for posting and payroll-related non-PO invoices for interface to accounts payable.
Review expense reports for supporting documentation and compliance with company policy before interfacing them with accounts payable for reimbursement.
Prepare audit schedules and assist independent auditors.
Create billing upload worksheets for customer cities in accordance with their contracts and the annual budget.
Invoice customer cities for operating and maintenance costs, debt service, and lab services according to contracts and the approved billing schedule.
Prepare journal entries for internal billings for upload to the general ledger.
Assist with annual budget preparation as requested by departmental management.
Enter vendor invoices received by mail and email into validation batches daily.
Validate vendor invoices and ensure approved purchase orders are present in the automated accounts payable system before sending invoices for matching and payment.
Assist buyers in clearing errors for invoices sent for payment in the automated accounts payable system, and monitor invoice processing to support timely payment and compliance with statutory payment time requirements.
Print vendor checks and deliver them weekly to the person responsible for logging and mailing them.
Record cash receipts in the accounts receivable sub-ledger and apply them to the correct general ledger account daily.
Provide leadership and expertise to personnel supporting payroll processing, accounts payable processing, expense report processing, and procurement card processing, without personnel management.