Accounting Associate I
About The Position
The Accounting Associate I supports Virginia Tech’s financial operations by reviewing and processing accounting transactions, including supplier invoices, employee reimbursements, and university-related travel and nontravel expenses. The role ensures transactions are accurate, adequately documented, and processed in accordance with applicable University and State policies and procedures. The position works with University departments, suppliers, and other stakeholders to resolve transaction issues, obtain required documentation, and support timely and accurate financial processing. It also maintains financial records, provides customer service and backup support for related accounting activities, and contributes to process improvements. The role is non-exempt and eligible for overtime, with a 40-hour workweek. The appointment type is restricted.
Requirements
- Experience researching, interpreting, and applying policies, procedures, and applicable state and federal laws and regulations related to accounts payable, travel, or financial operations.
- Demonstrated knowledge of accounting principles and experience applying them in a professional environment.
- Experience using Enterprise Resource Planning (ERP) or comparable financial management systems to process, research, or reconcile financial transactions.
- Experience using electronic procurement, purchasing, or related financial systems.
- Experience working with electronic workflow, document management, or imaging technologies.
- Proficiency with Microsoft Excel and Word, including using technology to organize, analyze, and communicate financial information.
- Strong interpersonal, written, and verbal communication skills, with the ability to provide responsive, professional service and collaborate effectively across an organization.
- Ability to exercise discretion and appropriately safeguard confidential and sensitive financial information.
- Strong analytical and problem-solving skills, including researching issues, evaluating information from multiple sources, exercising sound judgment, and independently resolving financial transaction issues.
- Ability to organize and prioritize multiple responsibilities, meet deadlines, and maintain accuracy in a high-volume, deadline-driven environment.
- Adaptability and willingness to learn new technologies, processes, policies, and procedures in an evolving financial operations environment.
Nice To Haves
- Associate’s or bachelor’s degree in accounting, finance, business, or a related field, or an equivalent combination of relevant education, training, and professional experience.
Responsibilities
- Review and process accounting transactions for accuracy, completeness, appropriate authorization, and compliance with University and State policies and procedures.
- Evaluate supporting documentation to determine whether it adequately supports the business purpose and appropriate use of public and private funds.
- Communicate with University departments, suppliers, and other stakeholders to research and resolve discrepancies, missing information, and processing issues.
- Review supplier information and obtain required documentation, including IRS Form W-9 when necessary, to support supplier setup and payment processing.
- Enter, review, and maintain transaction information in university financial systems, ensuring financial data is accurate and complete.
- Manage workload and transaction priorities to support timely processing and compliance with state prompt-payment requirements and university service expectations.
- Identify and resolve routine transaction issues and escalate more complex matters when necessary.
- Maintain organized and complete financial records and supporting documentation according to university procedures and applicable record-retention requirements.
- Provide cross-functional and backup support for related accounting activities.
- Provide responsive, professional customer service regarding accounting processes, documentation requirements, and transaction status.
- Identify opportunities to improve transaction accuracy, efficiency, consistency, and customer service.
- Perform other related duties and responsibilities as assigned in support of the office’s operational goals.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
