Accounting Assistant

Children's Home Network • Tampa, FL

4d • Hybrid

About The Position

The Accounting Assistant provides administrative and transactional accounting support to the Fiscal Department. The role maintains accurate financial records; performs routine accounting and data-entry functions; assists with reconciliations, month-end activities, billing and collections; and provides backup coverage for Accounts Payable. The position works closely with the Accounting Manager and Accounts Payable Specialist and requires attention to detail, organization, confidentiality, and the ability to meet processing deadlines.

The Accounting Assistant is the designated backup to the Accounts Payable Specialist and may handle AP processing during absences, high-volume periods such as month-end, or as assigned. The position is full-time and hybrid after 90 days, at the listed Tampa, Florida location. The employee must successfully complete and maintain required criminal background checks, screenings, and organizational clearances as a condition of employment.

Requirements

• Working knowledge of basic accounting and Accounts Payable principles.
• Strong data-entry skills with a high degree of accuracy.
• Proficiency with Microsoft Excel, Word, Outlook, and other Microsoft Office applications.
• Ability to perform mathematical calculations accurately.
• Strong attention to detail and ability to identify discrepancies.
• Strong organizational and time-management skills.
• Ability to prioritize multiple assignments and meet recurring accounting deadlines.
• Ability to follow internal controls, established accounting procedures, and approval processes consistently.
• Ability to maintain confidential financial, employee, vendor, and organizational information.
• Ability to research discrepancies and follow issues through resolution.
• Effective written and verbal communication skills.
• Dependable attendance and ability to provide reliable backup coverage during critical Accounts Payable processing periods.
• Must successfully complete and maintain required criminal background checks, screenings, and organizational clearances as a condition of employment.

Nice To Haves

• Associate degree in Accounting, Business Administration, Finance, or a related field.
• Two or more years of accounting, bookkeeping, Accounts Payable, or related financial administrative experience.
• Experience with nonprofit accounting or a multi-funding-source environment.
• Experience processing invoices and maintaining supporting accounting documentation.
• Familiarity with Excel lookup functions, formulas, and PivotTables.

Responsibilities

• Perform routine accounting and financial data entry accurately and on time.
• Maintain supporting documentation and organized electronic accounting records.
• Assist with account reconciliations and research discrepancies.
• Assist with month-end accounting activities and prepare supporting schedules.
• Review financial documentation for completeness, accuracy, approvals, and supporting documentation.
• Help maintain and reconcile organizational gift cards.
• Help manage, code, and reconcile monthly organizational credit card transactions.
• Maintain Administration petty cash and supporting documentation as assigned.
• Prepare spreadsheets, reports, and supporting documentation for the Accounting Manager and Fiscal Department.
• Provide accounting documentation for audits, funder reviews, monitoring visits, and other compliance reviews.
• Provide backup support for Accounts Payable and Billing & Collections as needed.
• Assist the Accounting Manager and Director of Finance with special projects.
• Enter vendor invoices into the accounting system and verify coding, documentation, and approvals.
• Assist with invoice processing for vendor drafts, ACH transactions, and other payment methods.
• Review invoices for accuracy and follow up on missing or incomplete documentation.
• Research vendor invoices, payments, credits, and outstanding items.
• Reconcile vendor statements and investigate discrepancies.
• Assist with processing and reviewing employee mileage reimbursements.
• Maintain organized AP documentation in accordance with accounting procedures and record-retention requirements.
• Respond to internal inquiries about invoice and payment status and communicate with vendors about invoices, account balances, and payment information as appropriate.
• Provide backup for weekly Accounts Payable payment processing, including preparing ACH/payment runs and supporting reports.
• Verify that approved payments are processed accurately and on time.
• Assist with year-end Accounts Payable activities and preparation of vendor information.
• Gather invoices, payment documentation, and other AP records requested by auditors and funding agencies.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed