Accounting Assistant

UVS MANAGEMENT SERVICES • Town of Colonie, NY

10d • $21 - $25 • Onsite

About The Position

The Accounting Assistant supports accurate financial recordkeeping for Upstate Veterinary Specialties and its related entities. The role handles entries in accounting and other systems, maintains financial spreadsheets, posts and adjusts journal entries, reconciles transactions, allocates funds and expenses, and supports accounts payable, accounts receivable, payroll, and month-end and year-end accounting activities.

This is an onsite, day-shift position in Latham, New York, scheduled Monday through Friday from 9:00 a.m. to 5:30 p.m. The stated pay range is $21.00 to $25.00 per hour.

Requirements

• At least 1 year of experience in accounting or a related financial role.
• Demonstrated technical and computer skills.
• Strong attention to detail and accuracy when entering, reviewing, and reconciling financial information.
• Proficiency with Microsoft Excel and other computer applications, and ability to learn and use new accounting systems and software.
• Strong organizational and time-management skills, including the ability to prioritize multiple tasks and meet deadlines.
• Working knowledge of basic accounting principles and practices, including accounts payable, accounts receivable, and account reconciliations.
• Strong analytical and problem-solving skills, including the ability to identify discrepancies, research issues, and determine appropriate next steps.
• Effective written and verbal communication skills and ability to collaborate professionally with the Finance team and other departments.
• Ability to work independently, manage assigned responsibilities, and recognize when additional guidance or support is needed.
• Ability to maintain confidentiality and exercise discretion when handling financial, employee, and client information.
• Willingness to learn new processes and systems, adapt to changing priorities, and identify opportunities to improve efficiency, accuracy, and workflow.

Nice To Haves

• Associate's or bachelor's degree in Finance, Accounting, Statistics, Economics, Mathematics, or a related field; equivalent education and experience are considered.
• Experience with database systems.
• Knowledge of QuickBooks Online.
• High level of proficiency with Microsoft Excel.

Responsibilities

• Manage daily cash handling, reconciliations, client payments, bank deposits, and payment partner transactions, and troubleshoot discrepancies.
• Support accounts payable and accounts receivable, including invoice management, payment plans, collections, credit card disputes, and account reconciliation.
• Prepare payroll files, journal entries, and monthly cost allocations by department and doctor.
• Assist with month-end and quarter-end closing activities, including expense allocations, intercompany transactions, sales and use tax filings, and financial reporting.
• Maintain accurate accounting records, spreadsheets, reports, and supporting documentation.
• Assist with reviewing accounts receivable, profit and loss statements, balance sheets, staffing reports, and other financial reports.
• Support the development and improvement of accounting processes and procedures to promote accuracy, efficiency, and compliance.
• Assist with financial projects, reporting, analysis, and other accounting duties as assigned.
• Perform other duties as assigned to support the Accounting and Finance team.

Benefits

• Fully paid medical, dental, and long-term disability insurance.
• Retirement plan with company match.
• Generous paid time off.
• Pet insurance stipend.
• Uniform allowance.
• Employee appreciation events.
• Ongoing learning and professional development opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed