Accounting Assistant

Share Food Program • Philadelphia, PA

30d • Onsite

About The Position

Share Food Program, a nonprofit food bank, is seeking a detail-oriented Accounting Assistant to support our mission of fighting food insecurity. This role owns accounts payable processing in Bill.com, records and prepares deposits, and completes monthly bank and credit card reconciliations. Accurate, timely work in this role keeps vendors paid, funds properly recorded, and month-end close on schedule.

Requirements

• Associate degree in accounting or a related field, or equivalent work experience.
• 2+ years of accounts payable, bookkeeping, or general accounting experience.
• Hands-on experience with Bill.com or a similar AP automation platform.
• Experience performing bank and credit card reconciliations.
• Working knowledge of basic accounting principles and double-entry bookkeeping.
• Proficiency in Excel, including lookups, sorting/filtering, and pivot tables.

Responsibilities

• Enter, code, and route vendor invoices in Bill.com for approval, ensuring correct general ledger accounts, departments, programs, and grant/funding codes.
• Match invoices to purchase orders and receiving documents; resolve discrepancies with vendors and staff.
• Prepare and schedule weekly payment runs in accordance with approval policies and cash flow priorities.
• Maintain vendor records, including W-9s, payment details, and 1099 eligibility.
• Respond to vendor and internal inquiries on invoice and payment status.
• Ensure Bill.com activity syncs accurately with NetSuite.
• Record incoming receipts, including checks, ACH, wires, and online donations, in NetSuite.
• Prepare bank deposits and maintain supporting documentation.
• Apply payments to the correct customer, donor, grant, or program accounts.
• Coordinate with Development and program staff to confirm the source and restrictions of funds received.
• Reconcile all bank accounts monthly, investigating and resolving reconciling items promptly.
• Reconcile company credit card statements; collect receipts and confirm coding with cardholders.
• Follow up on missing documentation and outstanding items before month-end close.

Benefits

• access to group healthcare
• dental
• vision
• short-term disability
• life insurance
• paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree