Accounting Assistant

Inland Companies•Milwaukee, WI

17d

About The Position

Harmoniq Residential is seeking a detail-oriented and organized Accounting Assistant to support day-to-day financial operations across its residential property management portfolio. The role assists with accounts payable, accounts receivable, resident account administration, vendor payments, financial reporting, and general accounting functions. The ideal candidate is accurate, service-minded, and able to work in a fast-paced environment while supporting multiple properties and stakeholders. The Accounting Assistant works closely with Property Managers and Portfolio Managers to resolve accounting issues, supports financial reporting and audits, maintains confidential financial and resident information, and contributes to process improvements and special projects. Success in the role includes accurate and timely financial transaction processing, strong collaboration with property operations teams, compliant and well-maintained records, and responsive support for residents, vendors, and internal stakeholders.

Requirements

Associate degree in Accounting, Finance, Business, or a related field preferred.
1–3 years of accounting, bookkeeping, accounts payable, or accounts receivable experience preferred.
Strong attention to detail and accuracy.
Excellent organizational and time management skills.
Ability to handle multiple priorities and meet deadlines.
Strong written and verbal communication skills.
Proficiency with Microsoft Excel and Microsoft Office Suite.
Ability to work independently while contributing to a collaborative team environment.

Nice To Haves

Property management, real estate, or multifamily housing experience.
Experience with property management and accounting software.

Responsibilities

Process vendor invoices and ensure accurate coding and approval routing.
Assist with weekly and monthly payment processing.
Maintain vendor records, W-9s, and supporting documentation.
Research and resolve invoice discrepancies and payment inquiries.
Assist with resident account administration and payment posting.
Monitor outstanding balances and support collections efforts.
Reconcile resident ledgers and investigate account discrepancies.
Process refunds, move-out accounting adjustments, and payment corrections as needed.
Prepare journal entries and assist with month-end close activities.
Perform bank and account reconciliations.
Maintain organized accounting records and supporting documentation.
Assist with preparation of financial reports and reporting packages.
Support annual audits and tax-related requests.
Respond to internal and external accounting inquiries professionally and promptly.
Work with Property Managers and Portfolio Managers to resolve accounting-related issues.
Assist with process improvement initiatives and special projects.
Maintain confidentiality of financial and resident information.