Accounting Assistant

Millennium Hotels and Resorts•Anchorage, AK

2h•Onsite

About The Position

The Accounting Assistant supports day-to-day hotel operations and contributes to a collaborative team environment while helping deliver exceptional guest service. The role focuses on accounting and purchasing processes, vendor communications, invoice and disbursement processing, reporting, purchase order maintenance, reconciliations, cash handling, and compliance with company policies and applicable state tax regulations. The Accounting Assistant may also support collections and other Accounts Receivable activities. The position requires accuracy, attention to detail, effective communication, a solutions-oriented mindset, and the ability to work in a fast-paced environment. The role is onsite at Lakefront Anchorage in Anchorage, Alaska. Flexible and long hours may sometimes be required, and the schedule may vary, including evenings, weekends, and holidays.

Requirements

High school diploma or equivalent required.
At least one year of progressive experience in a hotel or related field is preferred.
Ability to understand and use basic computer equipment and applications, including word processing and spreadsheet applications.
Strong communication and interpersonal skills, including effective verbal and written communication with employees and guests.
Ability to listen to, understand, and clarify concerns raised by employees and guests.
Attention to detail and a solutions-oriented mindset.
Ability to work in a fast-paced, dynamic environment.
Flexibility to work varied schedules, including evenings, weekends, and holidays.
Flexible and long hours may sometimes be required.
Sedentary work involving exerting up to 10 pounds of force occasionally and negligible force frequently or constantly to move objects.
Maintain a warm and friendly demeanor.

Nice To Haves

College coursework in a related field is helpful.
At least one year of progressive experience in a hotel or related field is preferred.

Responsibilities

Analyze and maintain vendor communications and correspondence, including reviewing and processing invoices and disbursements, preparing reports, monitoring critical payment lists, and verifying vendor statements.
Monitor compliance with company approval levels, expense reporting procedures, employee relocation disbursements, expense dictionary usage, and other policies and procedures.
Maintain purchase order systems, including tracking open purchase orders for received goods not yet invoiced, filing, notifying relevant parties of discrepancies, and matching invoices to packing slips or purchase orders as needed.
Reconcile food and beverage purchases.
Reconcile receiving records with appropriate personnel weekly.
Ensure compliance with applicable state tax regulations.
Follow rebate and payment program requirements.
Inform the supervisor of unusual events or deviations from policies or procedures.
Prepare daily cash deposits, issue banks, and maintain operating cash on property in accordance with cash-handling policies.
Assist with collections and other Accounts Receivable activities as needed.
Support smooth and efficient operations aligned with brand standards and identify opportunities for continuous improvement.
Provide attentive, courteous, solutions-oriented service to guests and contribute to a positive, accountable team environment.
Follow company policies, safety standards, and procedures, and maintain accuracy in processes, reporting, and documentation.