Accounting Assistant

Rural Health Enterprise LLP•Shelton, WA

5d•Hybrid

About The Position

The Accounting Assistant supports accounts payable, accounts receivable, and general accounting functions to help maintain accurate financial records, process payments on time, and comply with organizational policies. The position is full-time, 40 hours per week, and hybrid/remote, based in Washington State. Most work is performed remotely from a home office, with occasional in-person meetings and travel within Washington State, including one required annual all-staff meeting. Candidates must reside in Washington State or be willing to relocate there before their start date.

Requirements

At least 2 years of accounting or bookkeeping experience.
Strong understanding of accounts payable and accounts receivable processes.
Proficiency with accounting software such as QuickBooks Online and/or Sage 50.
Intermediate Excel skills, including formulas, reconciliations, and data organization.
Strong attention to detail and accuracy.
Excellent organizational and time-management skills.
Effective communication and problem-solving skills.
Ability to handle confidential information with discretion and integrity.
Must reside in Washington State or be willing to relocate to Washington before the start date.

Nice To Haves

Associate degree in Accounting, Finance, or a related field.

Responsibilities

Enter vendor invoices, ensuring proper coding and required approvals.
Prepare and process weekly payment runs, including checks, ACH, and online bill pay.
Maintain vendor records and payment terms, request W-9 forms as needed, and resolve invoice discrepancies and vendor inquiries.
Track invoice due dates and assist with 1099 preparation and year-end reporting.
Generate and email customer invoices as needed; match and post customer payments, including checks and ACH.
Monitor accounts receivable aging reports and follow up on outstanding balances.
Communicate with customers about billing questions and payment status.
Maintain accurate, organized financial records and documentation.
Assist with audits, financial reviews, and auditor requests, and support compliance with internal controls and accounting policies.
Monitor shared accounting email inboxes and respond to inquiries as appropriate.
Assist with preparation of Finance Committee meeting materials as needed.
Support payroll processing and provide backup as needed.
Review employee expense reimbursement requests for required documentation and approvals.
Update and present weekly cash flow reports by entering deposits and payments/payables.
Perform other accounting and finance-related duties as assigned.