Accounting Assistant

Schupan•Kalamazoo, MI

10d•Onsite

About The Position

The Accounting Assistant supports Schupan’s Electronics Recycling division, with responsibility for customer billing, accounts receivable, and collections. The role also prepares weekly and month-end reports to support the month-end close. The Accounting Assistant works closely with Operations Managers and the Assistant Controller to provide accurate, timely financial information and customer service. This position is based in Kalamazoo, Michigan, and is listed as first shift, full-time. The schedule is Monday through Friday, 7:30 a.m. to 4:00 p.m. The work includes routine sitting and keyboard use, occasional movement such as walking, bending, reaching, standing, and stooping, and occasional access to the plant floor while wearing required personal protective equipment.

Requirements

Associate's degree from a two-year college or university in a related field, or equivalent education and experience.
1–2 years of related experience and/or training, or an equivalent combination of education and experience.
Working knowledge of Microsoft Excel.
Ability to manage multiple deadlines, particularly during month-end close.
Strong attention to detail.
Effective oral and written communication skills.
Excellent customer service skills.
Ability to work independently and adapt to shifting priorities in a fast-paced plant environment.
Ability to solve practical problems.
Comfort collaborating with plant operations personnel.
Routinely sit and use hands to type; occasional walking, bending, reaching, standing, and stooping.
Wear required PPE, such as safety glasses and steel-toe shoes, when occasionally accessing the plant floor.

Nice To Haves

Accounts receivable, billing, or collections experience preferred.
Experience in a manufacturing or recycling environment preferred.
Familiarity with RIMAS and Razor is a plus; training is provided.

Responsibilities

Process customer invoices and summary reports.
Process settlements for adjustments to original customer invoices or orders.
Enter purchases for accounts payable processing.
Provide customer support for invoicing, accounts, reporting, banking, and related needs.
Assist with setup and maintenance of customer accounts.
Manage accounts receivable collections and follow-up activities.
Investigate accounts receivable short payments and cash applications.
Work with Operations on reporting, pricing, and other data needs.
Prepare the weekly AR Aging report to monitor outstanding balances and prioritize collection efforts.
Prepare Month-End Inventory and Inventory Received reports and provide results to the Assistant Controller for month-end close.
Record all Shopify transactions.
Coordinate with Finance to close month end on schedule.

Benefits

16 days of PTO in the first year.
401(k) with match starting Day 1.
Medical, dental, and vision coverage effective the first of the month after hire.
HSA with company contribution.
FSA.
Wellness premium discount.
Company-paid life insurance.
Short- and long-term disability coverage.
Parental leave.
Tuition reimbursement.
Pet insurance.
Healthcare concierge.
Employee Assistance Program (EAP).
Weekly pay.