Accounting Assistant

Philadelphia Gas Works•Philadelphia, PA

21d•$40,934 - $86,674•Hybrid

About The Position

The Accounting Assistant is an entry-level, cross-trained union position supporting bookkeeping and accounting functions based on unit assignment. Duties may involve accounts payable and receivable, general ledger maintenance, capital and asset management, database upkeep, financial reporting, and reconciliation. The role also assists with upgrades, updates, changes, customizations, or modifications to systems used in Accounting and Reporting; trains entry-level personnel and cross-trains employees at the 7B/3B classification; and may deliver or pick up items off company premises as directed. Assigned work must be completed according to daily, weekly, and monthly deadlines. Accounting and Reporting work includes supporting capital budget documentation; analyzing reimbursable capital projects; maintaining continuing property records and fixed assets; processing monthly capital-spending details; maintaining investment spreadsheets and records; preparing general ledger entries for restricted investments; analyzing non-construction projects; reconciling monthly sub-ledger detail; and updating and reviewing the monthly interest-income schedule. Accounts payable work includes balancing the monthly Accounts Payable Trial Balance, creating purchase requisitions or limited purchase orders for approval, replenishing departmental petty cash, and processing vendor invoices and supporting documents through daily payment batches. The position also supports accounts receivable and financial reporting and reconciliation activities. Additional work includes maintaining records for audits, reconciling bank statements and related accounts, preparing payment and invoice batch reports for supervisor approval, entering general ledger journal entries, distributing monthly deposit correction and advice-of-error reports, and performing other work as operating conditions require. The position pays $787.20 to $1,666.80 per week. PGW describes a hybrid work environment and lists benefits including health and dental insurance options, a flexible spending account, commuter benefits, a pension plan, free parking, wellness programs, onsite gyms, tuition assistance, PSLF eligibility, and parental leave.

Requirements

High school diploma or GED.
Computer literacy and proficiency in Microsoft Office, specifically Excel and Word, as well as Oracle.
Complete the required on-the-job training program and collective bargaining agreement requirements to progress from the training salary wage 67B to the standard full-time wage 63B.

Nice To Haves

Advanced accounting training.
Knowledge of one or more of the following: accounts payable, accounts receivable, payroll, finance, general ledger, bank reconciliations, capital, or fixed assets.
Knowledge of general office practices and clerical office work.
Ability to use standard office equipment such as copiers and facsimile machines.

Responsibilities

Perform bookkeeping functions related to accounts payable and receivable, general ledger maintenance, capital and asset management, and database upkeep, as assigned.
Assist with upgrades, updates, changes, customizations, and modifications to systems used in Accounting and Reporting.
Train entry-level personnel and cross-train employees at the 7B/3B classification.
Deliver or pick up items off company premises when directed.
Complete assigned work within daily, weekly, and monthly deadlines.
Support the preparation of documents, spreadsheets, and supporting detail for capital budget administration.
Assist with analysis of reimbursable capital projects from inception through capitalization, including submitting appropriate invoices for payment.
Maintain continuing property records and fixed assets, including capitalizing and retiring assets according to project specifications.
Maintain, process, and support monthly capital spending details, invoices, and usage information for designated reports.
Update and monitor spreadsheets detailing daily investments of excess operating and capital funds.
Maintain actual-funds records and prepare general ledger journal entries associated with restricted investments.
Open and close non-construction projects in the accounting system, analyze projects, and reconcile monthly detail to the sub-ledger.
Update the monthly interest-income schedule and analyze it for accuracy.
Balance the monthly Accounts Payable Trial Balance.
Create purchase requisitions and limited purchase orders, obtain appropriate approvals, and initiate purchase orders to replenish departmental petty cash.
Gather vendor invoices and supporting documents and process daily payment batches for accounts payable checks, wire transfers, payroll, customer refunds, retainage, and credit invoices.
Support accounts receivable activities and financial reporting and reconciliation activities.
Maintain files and documents according to records-retention schedules and provide copies for internal and external audits.
Analyze, calculate, and reconcile interest income, bank fees, related general ledger accounts, and monthly statements for PGW bank accounts.
Run and reconcile payment and invoice batch reports and submit them to a supervisor for invoice batch approval.
Prepare, calculate, and enter general ledger journal entries supporting income statements, balance sheets, and related reports and schedules.
Prepare and distribute monthly deposit correction summaries and advice-of-error reports for review.
Perform other work as required by operating conditions.