Accounting Assistant

Current • Syracuse, NY

4d

About The Position

The Accounting Assistant keeps client accounts current by applying payments, resolving account questions, and following up on outstanding balances. The role works closely with the billing team and supports the Controller and partners with day-to-day accounting requests and projects.

The position also handles monthly billing duties for the Syracuse office, records client expenses and approved time and work-in-progress adjustments, routes vendor invoices to accounts payable, and provides administrative support as needed. Other duties may include administrative overflow and integration work.

Requirements

• Associate's degree in Business or Accounting, or relevant work experience.
• Ability to work comfortably in Excel and learn accounting, payment, and practice management systems.
• Ability to identify discrepancies, manage daily tasks alongside monthly deadlines, and handle confidential information carefully.
• Clear, professional communication with clients and colleagues, especially when discussing payments or resolving account questions.
• Excellent communication skills and timely follow-up with phone calls.

Nice To Haves

• Experience in accounts receivable, billing, or accounting support is preferred.

Responsibilities

• Apply incoming payments to client invoices, prepare daily payment reports, and follow up on payments that cannot be matched to an account.
• Respond to client calls and emails about invoices, payments, and statements.
• Follow up on past-due balances and bring unresolved issues to the Controller or responsible partner.
• Perform monthly billing duties for the Syracuse office.
• Review outstanding finance charges, process approved write-offs, and prepare and mail client statements as needed.
• Record client expenses and enter approved time and work-in-progress (WIP) adjustments in the practice management system.
• Route vendor invoices to accounts payable and record purchases and supporting receipts in Ramp.
• Assist the Controller and partners with special projects, including integrating newly acquired firms.
• Provide general administrative support and handle other assigned duties, such as administrative overflow and integration.

Benefits

• Health, dental, and vision insurance, with options for fully paid employee-only health and dental coverage.
• Company-paid life insurance and long-term and short-term disability insurance.
• Ancillary benefits, including supplemental life insurance, critical illness, and accident insurance.
• Classic Safe Harbor 401(k) plan with employer contributions.
• Professional growth, learning, and development opportunities, including access to Becker and LinkedIn Learning.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree