Accounting Assistant

Community Association Management•Charlotte, NC

12d

About The Position

The Accounting Assistant supports the Accounting Department by handling clerical and financial tasks that help keep operations running efficiently. The role contributes to the accuracy of daily financial operations and partners with multiple departments to support service delivery. Tasks include auditing invoices, preparing financial reports, managing uploads across systems, maintaining homeowner account documentation, and researching invoice- and payment-related inquiries. The position requires attention to detail, clear communication, organization, and the ability to work independently and collaboratively.

Requirements

Associate degree or equivalent, or at least 1 year of accounting or bookkeeping experience.
Strong typing skills and proficiency with bookkeeping software and Microsoft Office.
Excellent attention to detail and accuracy.
Clear written and verbal communication skills.
Ability to meet deadlines and manage tasks with a sense of urgency.
Comfort working independently and collaboratively in a diverse team environment.

Responsibilities

Prepare and manage general correspondence for the Accounting Department.
Audit accounts payable entries and review invoices daily.
Collaborate with Vendor Management and Community Managers to resolve discrepancies.
Email and upload monthly financial reports to HOA Boards and internal systems, including eBridge and HOA sites.
Maintain documentation for homeowner accounts and ensure timely updates.
Post miscellaneous homeowner charges, such as water and streetlight charges, and manage ACH setups.
Manage daily check runs, assist with ACH reviews, and upload invoices and reports.
Process and organize financial records across multiple platforms, including CINC, eBridge, CRM, and Kayak.
Assist in preparing monthly and year-end financial reports.
Provide research support on invoice- and payment-related inquiries.
Uphold internal checks and balances according to company procedures.