Accounting Assistant

DJ&A•Hialeah, FL

6d•$65,000 - $75,000•Onsite

About The Position

Creative Engineering Group is seeking a detail-oriented, collaborative Accounting Assistant to support daily accounting operations across its growing group of companies. This office-based position in Miami Lakes partners with project managers and operations teams to maintain accurate financial records and support construction project accounting and billing. The role supports the full project accounting cycle, including job setup, project billing, accounts payable and receivable, month-end close, and project closeout. It also supports financial documentation, project controls, vendor management, expense and credit card reconciliations, 1099 reporting, and process improvement. The Accounting Assistant works with project managers, employees, vendors, and clients to resolve and document accounting issues and discrepancies.

Requirements

At least 5 years of relevant accounting experience.
Working knowledge of general ledger, project accounting, and accrual accounting principles.
Experience with project-based billing, including progress billing, retainage, change orders, and contract requirements.
Proficiency in Excel and Microsoft 365, including Outlook, Teams, and Word.
Strong analytical, organizational, and problem-solving skills, with excellent attention to detail.
Ability to manage multiple priorities and meet deadlines.
Clear verbal and written communication skills for working with project managers, employees, vendors, and clients.

Nice To Haves

Degree in Accounting, Finance, or a related field.
Experience in the engineering, consulting, or construction industry.
Experience working in a multi-company accounting environment.
Experience with Deltek Vantagepoint or similar project-based accounting software.

Responsibilities

Support job-cost tracking, expense allocations, project financial reporting, and related project accounting activities.
Oversee project billing from setup through final payment, including closeout billing and contract and change-order documentation.
Maintain organized financial records, monitor project budgets, and support contract compliance, audits, reporting, and project closeout requirements.
Prepare accruals and journal entries, perform account reconciliations, and support monthly, quarterly, and annual close activities.
Reconcile company credit card activity and review employee expense reports for accuracy, documentation, policy compliance, and project coding.
Manage accounts payable activities, including invoice review, coding, approvals, supporting documentation, vendor records, and vendor communications.
Maintain vendor information needed for tax reporting and assist with annual 1099 reporting.
Work with project managers, employees, vendors, and clients to identify, resolve, and document accounting issues and discrepancies, including billing, coding, invoice, and expense questions.
Monitor accounts receivable and aging, follow up on outstanding balances, and resolve payment discrepancies with project managers and clients.
Identify opportunities to improve accounting processes, controls, accuracy, and efficiency.