Accounting Assistant/Administrative Assistant

Rice Fergus Miller•Bremerton, WA

2d•$28 - $33•Hybrid

About The Position

The Administrative Assistant / Accounting Assistant performs a wide range of routine administrative, accounting, and payroll-related tasks in support of office operations. This role provides essential support to management and the accounting team, while serving as a professional and welcoming first point of contact for clients, vendors, and visitors. The position requires a high degree of organization, confidentiality, initiative, and attention to detail. This role is requird in-person at our Bremerton office location 10 am to 2 pm Monday - Friday, with the remaining 20 hours per week remote/flexible schedule.

Requirements

Associate’s degree in accounting, finance, business administration, or related field, or equivalent combination of education and experience
Minimum of 2 years of administrative and/or accounting experience (internships included)
Strong understanding of basic accounting and payroll principles
Excellent organizational, multitasking, and time-management skills
Strong written and verbal communication skills
Detail-oriented with a high level of accuracy
Ability to work well under pressure and meet deadlines
Process-oriented problem solver with a proactive mindset
Demonstrates discretion and maintains strict confidentiality
Represents the firm professionally and courteously to clients, vendors, and the community
Commitment to professional growth and upholding the firm’s core values

Responsibilities

Greet and direct clients, vendors, job applicants, delivery personnel, and visitors
Manage incoming and outgoing mail and packages (USPS, FedEx, UPS), including logging and tracking shipments
Schedule appointments, meetings, and conference rooms; coordinate catering and meeting logistics
Maintain office resources through check-out systems
Order and maintain office and kitchen supplies
Oversee general kitchen operations, including dishwasher use and appliance cleanliness
Ensure cleanliness and organization of public spaces and conference rooms
Coordinate shipping, receiving, and return of library samples
Serve as general administrative support to the HR Director and accounting team
Monitor building, janitorial, and printer-related issues and coordinate with vendors as needed
Assist with building use requests, door fob access processes, and vehicle usage logs
Track company vehicle mileage, fuel receipts, maintenance, and cleaning schedules
Maintain filing, archiving, and organization of contracts, billing folders, and office documentation
Data entry and reporting for payroll, 401k and benefits processes
Reconcile PTO balances between Ajera and BambooHR
Support expense reporting and reimbursement processes
Support the accounting team with projects, reconciliations, and reporting
Attend financial and operational meetings as required
Assist with special projects, audits, and process improvements
Maintain front desk procedures and operational documentation
Collaborate with other departments, including Marketing and the Library, as needed
Perform other duties as assigned in support of firm operations

Benefits

Vacation Pay of 2 to 4 weeks per year, depending on years in career
Sick Leave of 80 hours per year
Parental Leave of 4 weeks, after one year of employment
Eight Paid Holidays
Eight hours of Paid Volunteer Time
Health Insurance: Medical, Dental and Vision with RFM paying 99% of the employee's premium
Cafeteria Plan: Flexible Spending Account, Dependent Care Account, Transportation Account
Lifestyle Spending Account allowance of $500 per year for remote work and wellness-related expenses
Long Term Disability Insurance paid by RFM
Employee Assistance Program paid by RFM
401(k) Plan with match of up to 4%
Voluntary Life Insurance
Voluntary Long Term Care Insurance
Voluntary Aflac policies
Voluntary Legal and ID Protection plans