Accounting & Administrative Assistant

Syblon Reid•Folsom, CA

21h•Onsite

About The Position

Syblon Reid is looking for an Accounting & Administrative Assistant to join their Folsom team. This role is an important part of the support structure behind their work, working closely with Accounting, Estimating, and Operations to help keep invoices, approvals, vendor records, bid support, documentation, and office operations moving accurately and efficiently. The company describes itself as a professional, hardworking team that values connection, teamwork, and people willing to jump in and help. This is a great opportunity for someone who enjoys variety, structure, deadlines, and being a reliable resource for multiple departments.

Requirements

3-5 years of accounts payable, accounting support, or related administrative support experience
Strong attention to detail
Professional communication skills
Organization
Ability to manage competing deadlines
Use of personal vehicle for work purposes
Clean driving record
Reliable transportation
Dependability
Accuracy that others can count on
Strong follow-through
Serious appreciation for organization

Nice To Haves

Experience in construction
Experience in accounting software
Experience in ERP systems
Experience in construction management software

Responsibilities

Processing vendor invoices, employee reimbursements, and accounts payable transactions
Managing invoice approval workflows and communicating with project managers and department leaders
Preparing check runs, ACH payments, and vendor payments
Reconciling vendor statements and researching discrepancies
Maintaining vendor records, including W-9s, credit applications, and 1099 information
Assisting with corporate credit card administration, expense reporting, and account reconciliations
Supporting subcontract, work order, and purchase contract invoice processing
Assisting Estimating with bid packages, bid submissions, bid bond requests, and required documentation
Maintaining project records, bid history, and reference materials
Providing backup reception coverage and general office support
Assisting with special projects and administrative support across departments