Administrative Accounting Assistant

BLACKHAWK COUNTRY CLUB•Danville, CA

3d•$24 - $26•Onsite

About The Position

Blackhawk Country Club is seeking an Administrative Accounting Assistant to support the Accounting department and serve as the primary point of contact for member inquiries related to the department. This role involves professional member greetings and inquiries at the front desk, performing a variety of member services and administrative duties to ensure top-quality service, and maintaining organizational efficiency while creating a professional environment. This visible and organized representative of the Club will also provide valuable administrative and accounting assistance to the full Accounting team.

Requirements

1-3 years of Administrative Office experience
Proficiency in Microsoft Office (Excel, Word, Outlook, Teams)
High School diploma or GED equivalent
Valid driver’s license
Must have positive and friendly demeanor and business casual representation
A strong self-starter willing to learn and take on new challenges
Strong attention to detail and accuracy is a must
Fluent in English (written and spoken)

Nice To Haves

Prior club/hospitality experience is a plus
Club Essential Accounting Software experience is a plus
Bilingual in Spanish is a plus

Responsibilities

Greet and welcome guests, members, and employees as they come into the office.
Answer phone calls and direct them as necessary.
Take and ensure messages are passed to the appropriate staff member promptly.
Handle queries and complaints via phone, email, and general correspondence.
Receive, sort, distribute, and dispatch daily mail.
Manage office inventory such as stationery and equipment.
Ensure reception and office area is tidy and presentable with all necessary stationery and material.
Create new member files and apply changes while maintaining confidentiality with sensitive information.
Process gift certificates and guestbook passes.
Maintain schedules including but not limited to Gift Certificates, Golf Cart Insurance, and Membership Month End Reports.
Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.
Receive and post payments from members or guests.
Assist with various tasks from the Chief Financial Officer, Controller, Accounts Receivable, and Accounts Payable team members.
Ensure stationary is fully stocked by ordering through Amazon and/or Office Depot.
Occasionally drive to places such as the bank or post office.
Opportunities for obtaining experience and training in more complex accounting tasks are available.